HR Executive Assistant

1. Strategic HR Leadership Support

Serve as a trusted member of the HR Leadership Team by providing executive-level administrative, operational, and strategic support that advances HR priorities and agency objectives. Coordinate leadership initiatives, prepare briefing materials, track strategic goals, and ensure timely execution of key action items and decisions.

2. HR Operations, Project & Program Management

Coordinate and monitor HR programs, projects, and initiatives, including recruitment, employee engagement, workforce development, recognition programs, policy implementation, strategic workforce planning, and organizational change efforts. Track milestones, manage timelines, coordinate resources, and provide regular updates to leadership to ensure successful outcomes.

3. Monday.com Dashboard Administration & Performance Tracking

Manage and maintain the Human Resources Monday.com dashboard as the department's central project and performance management tool. Monitor workflows, project statuses, key performance indicators, recruitment metrics, and departmental priorities. Develop reports, identify trends, and provide leadership with actionable information to support decision-making and accountability.

4. HR Budget & Fiscal Coordination

Oversee and monitor the Human Resources budget and related fiscal processes. Track expenditures, reconcile budget activity, coordinate purchasing and payment requests, maintain financial records, and prepare reports and projections to assist leadership in making informed budgetary decisions and ensuring responsible stewardship of public resources.

5. Executive Administration & Leadership Coordination

Provide high-level administrative support to HR leadership by managing calendars, coordinating meetings and events, preparing agendas and presentations, developing correspondence, documenting action items, and monitoring follow-up activities. Ensure leadership priorities, deadlines, and commitments are effectively managed and executed.

6. Records Management & Confidential Information

Maintain official personnel, fiscal, and administrative records in accordance with state and federal requirements, agency policies, and records retention standards. Exercise sound judgment when handling confidential, sensitive, and protected information.

7. Continuous Improvement & Organizational Effectiveness

Identify opportunities to improve processes, increase efficiency, strengthen communication, and enhance service delivery. Recommend and implement solutions that improve the employee experience, support organizational goals, and increase the effectiveness of HR operations.

Knowledge of human resources and administrative principles and practices; personnel policies, procedures, and records management; customer service and employee support principles; budget and project coordination; data reporting and dashboard management; computer and communication systems; and applicable federal and State laws and regulations.

Skill in organizing and prioritizing work; delivering responsive and professional service to employees, applicants, and stakeholders; maintaining confidential information; managing projects, budgets, and competing priorities; using Microsoft 365, HR systems, and project management tools; analyzing data and preparing reports; and coordinating meetings, communications, and initiatives.

Ability to communicate effectively with employees, managers, applicants, and stakeholders; foster positive working relationships through a commitment to service; maintain confidentiality and professionalism; interpret and apply policies, procedures, and regulations; manage multiple priorities and deadlines; analyze and present information; solve problems; and support leadership decision-making through effective reporting and coordination.