Administrative Assistant 4

Northrop Grumman is seeking an Executive Assistant to support the Director of Systems Engineering Integration and Test organization in Baltimore, MD. This position coordinates business meetings, arranges, maintains, and modifies the Director’s schedule and associated departmental activities; handles confidential business matters and maintains effective and efficient organization of administrative requirements. This is an exciting, dynamic environment at the cutting edge of global business in the high technology defense industry.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required.

The administrative assistant is responsible for preparing and releasing a variety of complex communications and documents that affect the Operations department; following procedures which includes appropriate access to proprietary information; preparing and adjusting travel arrangements and completing expense reports; coordinate various department events; coordinating VIP visits, agendas, and tours to the facility; and generally acting and making decisions in alignment with the Director’s leadership.

·       High School Diploma with a minimum of six years supporting senior executives medium to large size corporate environment.

·       Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel),

·       Ability to obtain/maintain Secret security clearance.

·       Experience with making travel arrangements

·       Experience with Concur (or similar) travel and expense reporting system for reporting domestic and international travel.

·       Ability to complete a wide variety of tasks with minimal supervision.

·       Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.

·       Must have experience in supporting a variety of senior management levels and administrative support within an organization.

·       Ability to work onsite full-time in Baltimore

·       SharePoint (or equivalent), and intranet/internet proficiency.

·       Ability to compile and generate reports and presentations.

·       Prior experience coordinating both on and off-site meetings and/or events.

·       Experience proofreading and correcting documents for grammatical errors.

·       Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.

·       Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.

·       Must be able to interface with executive level internal and external contacts with considerable autonomy.

·       Knowledge of NGC resources, policies, and procedures is desirable