Administrative Assistant

Professional Teleconcepts is seeking a highly organized and detail-oriented Administrative Assistant to support daily business operations in our Norwich, NY office. This role is responsible for managing administrative functions, assisting with travel plans, maintaining records, supporting staff and leadership, and ensuring a professional and efficient workplace environment. This role has minimal HR responsibilities. The ideal candidate is proactive, customer-focused, and capable of handling multiple priorities in a fast-paced setting. This will be a daily in person position. 

Pay range is $18-$21 depending on experience

Responsibilities may include:

• →

  Answering phones and greeting visitors

• →Collecting and distributing mail
• →

  Preparing communications such as memos, emails, invoices or reports

• →

  Writing and editing letters, reports and instructional documents

• →

  Creating and maintaining electronic and physical filing systems

• →Performing data entry 
• →

  Assisting with event planning and coordination

• →

  Ordering and maintaining office supplies

• →Managing travel arrangements

• Decision-making skills to work autonomously and manage specific tasks

• Communication and collaboration skills to support personnel, management and clients

• Organizational skills to maintain order and ensure executives attend appointments and meet deadlines

• Writing skills to ensure emails, letters, documents and social media posts uphold the brand identity

• Familiarity with data entry software, such as Excel

• Proficiency in office software (Microsoft Office, Google Suite)

• Calendar and schedule management skills

• Knowledge of office procedures and equipment

• Familiarity with customer service principles

• Ability to handle confidential information responsibly