Administrative Specialist I

Dept of Transportation

State Hwy Administrator - Div of Hwys

Administrative Specialist I (S)

60024343

NC08

Description of Work:
Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

Position is an Administrative Specialist I and will perform administrative and clerical duties for the Division 5 Equipment Unit. Position will assist maintenance and operations employees, managers, and supervisors when necessary to perform administrative functions. Ability to learn and apply data using in-house computer programs such as SAP and the Beacon system. This is a support role with a significant concentration in records and reports, completing and receiving administrative documents, processing invoices for payment, creating requisitions and creating/maintaining purchase order contracts, completing worker's comp., accident, and other reports as needed. Duties include answering phone, typing forms and correspondence, filing and file management, copying, computer data entry, assisting the public with inquiries/problems, handling/distributing incoming and outgoing mail, assisting employees with personnel related questions/documents and acting as a liaison with other state offices. Ability to interpret policies and procedures, multi-task while meeting deadlines, maintain and order inventory/supplies, process weekly payroll, process overtime, meal reimbursements and travel advances, and other general office duties as required. Perform additional duties as assigned by employee’s supervisor. Must have the ability to accurately use computer, calculator, copier, fax machine, etc. Must be able to work independently. Ability to communicate effectively both orally and in writing. Ability to check and correct correspondence when needed.

• Selected applicant must be able to legally operate a motor vehicle.

Anita Lynn Dillon