Administrative Assistant 3 (2026-2027 School Year)

• →Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
• →Assists with copying and distribution of documents and other materials for administrative and clerical staff
• →Maintain copier, office machines, and vending machines
• →Assists in maintaining inventories or supplies and materials for the purpose of ensuring items’ availability
• →Perform clerical duties for other staff as requested

• Work in standard office and school building environments
• Ability to work outdoors during outdoor student activities
• Additional demands upon request of Supervisor

• Ability to communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel, which will be determined and validated by testing
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Ability to communicate effectively with a supervisor when their discretion is needed
• Ability to provide exceptional customer service
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

• A High School education or GED is required
• Some experience is necessary

FLSA Status: Non-Exempt