Administrative Assistant - Budget Office

Job Title: Administrative Assistant - Budget Office 

Location: Norman, OK

Position Type: Full-Time Onsite

Clearance: Public Trust

Company/ Program Description: 
 Centuria, a Service-Disabled Veteran-Owned Small Business (SDVOSB), has been delivering IT, Engineering, and Scientific solutions to the Federal Government since 2002. During our over two decades of service we have earned the trust and respect of our government clients for the simple reason that we have great people who are experts in their fields and take pride and ownership in everything they do. 
 
The Washington Post has recognized Centuria Corporation as one of the top workplaces in the DC Metro area for 2026. This award celebrates nationally recognized companies that make the world a better place to work together by prioritizing a people-centered culture and giving employees a voice. The Top Workplaces USA award is based entirely on feedback from an employee engagement survey completed by the employees of participating workplaces. Centuria is honored to have been awarded this distinction.  

Program Description:
The National Weather Service (NWS) Next Generation Radar (NEXRAD) Radar Operations Center (ROC) in Norman, Oklahoma, is responsible for the operation, maintenance, and modernization of the NEXRAD radar network, which is essential for the U.S. 's weather monitoring and forecasting. The ROC provides 24/7 technical support, oversees upgrades, and collaborates with research institutions and government agencies to enhance radar technology. It also manages the dissemination of critical radar data used for weather forecasting and severe weather alerts, ensuring the continued accuracy and reliability of this vital national infrastructure.

Centuria Corporation is seeking a highly organized and detail-oriented Administrative Assistant to support the Budget Office for our government contract with the National Weather Service (NWS) Next Generation Radar (NEXRAD) Radar Operations Center (ROC). The ideal candidate will play a crucial role in assisting with financial activities, managing administrative tasks, and ensuring the efficient operation of the budget office. This position requires a strong understanding of financial processes and excellent organizational skills.

Job Responsibilities: 
Provide administrative support to the Budget Office, including preparing correspondence, maintaining records, coordinating meetings, and supporting day-to-day office operations.
Assist in the preparation, review, and distribution of budget documents, financial reports, forecasts, and related documentation.
Maintain electronic and physical financial records in accordance with federal records management requirements.
Enter, update, validate, and track financial information within spreadsheets, databases, and government financial management systems.
Assist with the processing and tracking of purchase requests, purchase orders, invoices, and other procurement-related documentation.
Support budget execution activities by tracking expenditures, obligations, and funding balances.
Prepare recurring and ad hoc reports utilizing Microsoft Excel and other reporting tools.
Develop and maintain spreadsheets, charts, dashboards, and other data visualization products to support financial analysis and decision-making.
Coordinate meetings, conference calls, training events, and office activities, including scheduling and logistics support.
Maintain office supplies, equipment inventories, and administrative resources.
Handle sensitive financial and organizational information with a high degree of confidentiality and professionalism.
Collaborate effectively with government and contractor personnel to ensure timely completion of assigned tasks.
Perform other administrative and budget support duties as assigned.

Minimum Qualifications:
High school diploma or equivalent.
Two (2) years of administrative support experience in an office environment.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Ability to work independently as well as in a team-oriented environment.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Preferred Qualifications:
Associate's or Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
Experience supporting financial, budget, accounting, procurement, or government administrative functions.
Experience working in a federal government or government contractor environment.
Experience creating and maintaining spreadsheets, reports, and data tracking tools using Microsoft Excel.
Familiarity with financial management systems, procurement processes, or budget execution activities.