Full Time Front Desk Operations Assistant

United States·San Josemid

Operations AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

monitor inventory, restock classroom materials, and prepare teaching kits. Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace.

Technical Tools

Operations AssistantAdministration & Office Support

Title : Front Desk & Operations Assistant

What We Offer

~2 min read

Position Summary

Think Academy is seeking a reliable, detail-oriented, and service-minded Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication.It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment.

Key Responsibilities

Administrative & Operational Support

✓Assist with daily office tasks, including printing, filing, material preparation, and basic data entry.

✓Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits.

✓Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace.

✓Help coordinate campus resources during peak times (weekends, special programs, etc.).

✓Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude.

✓Support check-in processes, class reminders, and general parent inquiries.

✓Assist with student gift redemption, merchandise distribution, and prize inventory.

✓Provide basic program information and guide families to the appropriate staff members when needed.

✓Help prepare printed materials, worksheets, and classroom supplies for teachers.

✓Support tracking of attendance, class handouts, and post-class procedures.

✓Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup).

✓Maintain tidy and welcoming learning spaces across campus.

✓Strong communication and customer service skills; enjoys working with families and students.

✓Organized, dependable, and attentive to detail.

✓Able to multitask and stay calm in a busy environment.

✓Experience in administrative work, retail, hospitality, or education support is a plus.

✓Able to work weekends and evenings based on program schedules.

✓A supportive team environment with clear workflows and training.

✓Opportunities to grow into academic operations, customer support, or campus coordination roles.

✓Exposure to professional educators, fun learning programs, and a mission-driven culture focused on student success.

Location & Eligibility

Where is the job

San Jose, United States

On-site at the office

Who can apply

About this job

Pay per year: ≈ $41,600–$52,000 a year; 12% above the $41,969 median for Operations Assistant jobs on Jobera (52 salaries).
Who can apply: United States
Posted: Today
Employer: has 123 open jobs on Jobera in 4 countries.