Executive Assistant to the Dean

Canada·Bcmid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

coordinating attendance, preparing and distributing agendas and meeting materials, taking and distributing meeting minutes in a timely manner, and arranging necessary bookings for venues, travel,

Technical Tools

Executive AssistantAdministration & Office Support

Executive Assistant to the Dean

CUPE 2950

Responsibilities

~2 min read

EXPERIENCE

→High school graduation and a (minimum) two-year post-secondary diploma.
→Minimum two years of related experience, or the equivalent combination of education and experience.

→Experience with executive-level support to senior executives in a university setting is a strong asset.
→Experience with and knowledge of University policies and procedures is an asset.

SKILLS

→Strong skills in interpersonal and written communication.
→Strong organizational skills for organizing multiple tasks and priorities in order to meet deadlines in a fast-paced environment.

→Strong skills in Microsoft Office programs, including Word, Excel, PowerPoint and Outlook (calendar and email).
→An aptitude for learning new software applications.
→Experience in content management on WordPress web platforms is an asset.

ABILITIES

→Ability to plan, schedule and organize a variety of meetings and/or events, often concurrently.
→Ability to prioritize, multi-task, and meet deadlines in a fast-paced environment.
→Ability to analyze and effectively resolve problems through identifying key information and issues.
→Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.
→Ability to obtain, disseminate, record and organize information effectively and tactfully with individuals from all levels of the University and the external community.
→Ability to take and transcribe accurate meeting minutes with a short turnaround time.
→Ability to compose reports, presentations, draft correspondence, and other written materials using clear, concise business English.
→Ability to exercise tact and discretion with sensitive and confidential matters.
→Ability to be thorough and maintain accuracy with a high level of attention to detail.
→Ability to deal with a diverse group of people in a calm, courteous, and effective manner, including developing and maintaining productive working relationships.
→Ability to work both independently and participate as an effective member in a team environment.