Virtual Assistant - 65843580457

Job Title: Virtual Assistant

Location: Remote - LATAM (Bilingual in English and Spanish)

Type: Full time

Working Hours: Monday to Friday 9:00am–5:00pm EST time

Base Salary: $2,800 – $3,500 USD/ month 

About the Company
We are a premier custom home builder and residential construction firm dedicated to turning unique client visions into exceptional living spaces. Built on a foundation of craftsmanship, structural integrity, and hands-on project management, our team specializes in high-end new builds, comprehensive home transformations, and custom architectural additions.  
Our approach centers on absolute transparency, structured planning, and close collaboration with clients, architects, and trade partners from initial concept to final walkthrough. We take pride in delivering seamless project execution, maintaining rigorous quality control, and fostering a supportive, client-first culture that ensures every home is built to stand the test of time.

About the Role

We are seeking a highly organized, proactive, and trustworthy Virtual Assistant to support a growing custom home building and remodeling company. This role will help manage day-to-day administrative, operational, and communication tasks across sales, marketing, pre-construction, and project operations.

The ideal candidate will be detail-oriented, responsive, and comfortable working across multiple priorities. This is a key support role for the leadership team and broader operations staff.

Responsibilities

• Manage and triage a busy email inbox
• Prioritize, sort, and respond to emails as appropriate
• Support lead follow-up and appointment scheduling
• Update and maintain CRM records, pipelines, and job information
• Prepare reports and gather data for weekly company meetings
• Assist with quote follow-up, document collection, and administrative coordination
• Support communication with vendors, subcontractors, and trade partners
• Help with HR-related administrative tasks and onboarding support
• Assist with pre-construction and project management coordination
• Support invoice and expense workflows as needed
• Help organize company goals, task tracking, and internal reporting
• Provide general administrative support to leadership and operations team members

• Strong administrative or executive assistant experience
• Excellent written English communication
• Highly organized with strong follow-through
• Able to work independently and manage multiple priorities
• Comfortable supporting several team members and departments
• Professional, reliable, and detail-oriented
• Discreet with sensitive company and client information
• Client-facing communication skills are a plus

Preferred Experience

• Experience working with construction, remodeling, home building, or similarly operational businesses
• CRM experience, especially Buildertrend
• Familiarity with invoicing, expenses, and bookkeeping-adjacent workflows
• Experience preparing reports or tracking operational metrics
• Bilingual in English and Spanish is a strong advantage
• Technical Knowledge
• CRM systems, especially Buildertrend
• Email and inbox management tools
• Spreadsheet/reporting tools
• Familiarity with construction admin workflows
• Exposure to systems like Adaptive and/or QuickBooks-linked processes is helpful

Ideal Candidate Profile

The perfect candidate will be someone who can take ownership of administrative follow-up, reduce inbox overload, and provide dependable operational support across the business. They should be able to work with minimal supervision, stay organized in a fast-moving environment, and communicate professionally with both internal team members and external contacts.

They should be comfortable assisting with:

• Sales and marketing admin
• Operations support
• HR coordination
• Reporting
• Client/vendor communication
• General business administration