Executive Assistant

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

This is an exciting opportunity to provide executive administrative support to a high-level Executive in our Hartford, Connecticut office.

The ideal candidate for this position will sit in the Hartford, Connecticut office Three Days per week (Tues, Wed, Thurs) and have exemplary planning and time management skills and the ability to organize and manage calendars and keep scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. Poise, articulation and professional communication are required. Individuals should be open to working additional overtime hours with this EA opportunity.

Responsibilities:
• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines and requests.
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
• Manage special projects as designated and assist other department members as necessary.
• Perform other duties as assigned and assist with special projects as needed.

Required Qualifications :

• Proven ability to thrive in a fast-paced, high-pressure environment, managing shifting priorities and tight deadlines with speed, agility and composure.
• Meticulous attention to detail with an unwavering commitment to accuracy across all communications, scheduling, documentation and reporting.
• Demonstrated success providing high-touch, highly adaptable and proactive administrative support to senior executive leadership of at least 10 years.
• Advanced proficiency in Microsoft Office Suite with an emphasis on rapid scheduling and document turnaround as well as experience maintaining high level executive’s phone, calendar, work and travel schedules using these tools and others.

Preferred Qualifications :

• Polished interpersonal skills with a highly accommodating service-minded approach to high-level executives and key stakeholders.
• Sharp organizational skills with the ability to anticipate executive needs, extract critical action items, and pivot priorities on short notice.
• High degree of discretion and proven capability to manage strict confidential information with utmost integrity.

Education :

Bachelor's degree or equivalent work experience.

The typical pay range for this role is:

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls.  The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors.  This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
 

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.