Bilingual Executive Assistant to the CEO

We are seeking a highly organized, Bilingual (Spanish/English), proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency.

The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.

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  Manage the CEO’s calendar, priorities, and daily workflow.

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  Coordinate internal and external executive communications.

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  Assist with travel coordination and logistics.

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  Prepare and review reports, presentations, and executive documents.

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  Organize and safeguard confidential information.

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  Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.

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  Support strategic projects and track progress across departments.

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  Compile executive summaries and reports from key areas including:
  Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.

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  Assist in internal organizational reengineering and process mapping.

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  Support applications for new contracts with counties and insurance providers.

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  Monitor insurance rate changes and coordinate with Finance.

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  Conduct site visits to centers to assess operations and prepare executive feedback reports.

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  Manage the internal escalation inbox and ensure timely responses to staff needs.

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  Maintain and update dashboards (e.g., Monday.com) and track leadership action items.

• Highly organized and structured.

• Excellent communicator with strong interpersonal skills and natural charisma.

• Strong analytical and problem-solving mindset.

• Comfortable working under pressure and tight deadlines.

• Reliable, proactive, and committed to high-quality execution.

• Able to collaborate with diverse teams and maintain confidentiality at all times.

• Bachelor’s Degree required.

• 3+ years of experience as an Executive Assistant or similar role.

• Bilingual (English/Spanish) required.

• Strong proficiency in Microsoft Office, Outlook, and organizational tools.

• Ability to work in a hybrid format with travel to BTA centers in California.