Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ and San Francisco, CA.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

• →Manage complex and dynamic calendars and arrange meetings
• →Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
• →Manage highly confidential correspondence, rosters, distribution lists, and org charts
• →Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• →Provide administrative support for VP, Senior level leaders, and team members
• →Initiate and manage departmental purchasing cards and related procurement activities
• →Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• →Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• →Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• →Maintain organized document and file management systems, including SharePoint and TEAMS
• →Prepare and edit organizational charts and update distribution lists
• →Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• →Coordinate recruiting activities and communications
• →Provide backup support for other senior assistants as needed
• →Support ad hoc initiatives and special projects requiring independent judgment

• High school diploma required; Associate degree in business administration, communications, or a related field preferred.
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

• This position may require up to 10% travel.

This job posting is anticipated to close on 10/30/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

For Bay Area:

Additional Description for Pay Transparency: