Office Specialist - North Platte

Serve as receptionist; wait on walk-in and phone customers.

Answer multi-line telephone, screen and qualify callers’ request(s), direct call(s) to appropriate personnel, and/or take detailed message(s).

Assist with making travel arrangements.

Prepare and proofread correspondence.

Audit and enter purchase order invoices into Mainframe Roads Payment System, NIS/E1, and OnBase for payment.

Audit and enter reconciliations for Procurement Cards for mechanic and/or district personnel into Procurement Card System.

Audit and prepare purchase orders and expense reimbursements for the district personnel and enter for payment in Roads Payment System.

Aid customers with automated truck and building move permit system and issue permits, as requested, including processing customers’ credit card payment(s) via the Elavon system.

Prepare and process press releases.

Generate short form bid proposal documents.

Process new hire paperwork and enter service requests for new hires.

Assist with winter operations communications in the District Operations Center, subject to after work hours, weekends, and/or holidays for emergency events.

Order office supplies and maintain inventory.

File administrative, Construction, Maintenance, and Right-of-Way (ROW) documents.

Responsible for preparing outgoing mail daily.

Scan/copy various interoffice documents received from district employees, forward to appropriate recipients, and then maintain files.

Perform data entry into various NDOT computer systems.

Create and/or update Microsoft spreadsheets, Word documents, and Outlook calendars.

Assist with setting up and cleaning up meetings and receptions held in the District 6 headquarters conference room.

Attend training classes as assigned.

Perform other duties as assigned. 

Ability to work with personnel information, while maintaining confidentiality. Ability to gather pertinent information to answer inquiries. Effective communication skills are required to perform the essential functions of the job. Must project a professional presence, be able to work under pressure, and have good interpersonal skills. Must demonstrate ability to interact professionally and courteously with all NDOT teammates, local government representatives, contractors, consultants, vendors, and the public. Ability to prioritize requests, manage time well, and multitask. Must have good organizational skills and attention to detail.