Administrative Assistant

Job Purpose

Key Duties and Responsibilities

• Ensuring that filing systems are structured and up to date and as per PR Angola standards
• Collating credit card summaries and facilitating new employees credit card application process.
• Facilitating the distribution of documents and emails to the relevant parties 
• Handle correspondence on functional matters to and from the Country Manager/Managers as delegated 
• Maintaining a calendar of key dates for events taking place and the boardroom calendar 
• Ensuring that routine administrative duties are properly and timeously completed 
• Ensuring the maintenance of all office supplies, equipment and furniture 
• Organizing regular testing of electrical equipment 
• Ensuring the office is clean and tidy at all times 
• Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant 
• Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting 
• Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Angola
• Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors) 
• Responsible for all PO (Purchase Order) administration for the PR Angola office 

• Support and implementation of S&R objectives  
• Support and implementation of H&S objectives 
• Assist HR with onboarding of new employees and ensure tools are available before new join starts 
• Assist HR in organising employee engagement sessions/events  

Key Competencies and Experience

• Bachelor’s degree in business administration or related field 
• Three (3) years working experience in a similar role 
• Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook) 
• Planning and organizing skills 
• Time management skills 
• Ability to maintain confidentiality 
• Interpersonal skills 
• Verbal and written communication skills 
• Ability to pay attention to detail 
• Ability to maintain confidentiality 
• Ability to take initiative and be pro-active 
• Ability to be flexible and adaptable 
• Language Proficiency: English and Portugues

Target Hire Date:

Target End Date: