Administrative Assistant

This position is based in State College, PA, at the University Park campus and requires regular weekly on-campus presence. Due to the nature of the work, this role is fully in-person.

• →Coordinate departmental facility projects, including submitting requests, monitoring progress, and liaising with the HHD Facilities Office, OPP, Renovation Services, EHS, and external contractors.
• →Assist with inventory of capital equipment and property in coordination with the department research manager (OPP Property Management and Capital Equipment Audits).
• →Partner with research staff on facility projects.
• →Assist with departmental resource ordering and acquisition, including furniture, shared-space technology, classroom technology, branding, and signage, in coordination with CHHD ISS.
• →Provide administrative support to the alumni coordinator, including promotion and event organization.
• →Coordinate weekly seminars, including lectures, speakers, travel arrangements, itineraries, and management of receipts.
• →Reconcile purchasing card transactions, review receipts, and provide guidance on proper use.
• →Manage travel arrangements and expense reporting, ensuring compliance with University policies using SAP Concur and other systems.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams.
• Experience with travel arrangements, calendar management, and meeting coordination.
• Familiarity with SAP Concur or similar expense tracking platforms.
• Excellent interpersonal, communication, and problem-solving skills, with the ability to collaborate effectively across departments.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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