ADMINISTRATIVE ASSISTANT III

The Arizona Department of Corrections Rehabilitation & Reentry (ADCRR) is currently looking for a professional individual who performs as an organized and proactive ADMINISTRATIVE ASSISTANT III.

In this role, you will complete special projects requested by the Deputy Warden/Associate Deputy Warden/Administrator, research and respond to public inquiries, draft letters for Deputy Warden’s signature, coordinate special events and meetings and coordinate employee recognition for the Arizona State Prison Complex (ASPC) - Douglas.

If you are the ideal candidate we are looking for, Apply NOW, and join a great team within the Department of Corrections!

- Researches and compiles reports, letters, inquiries, and policy updates
- Manages unit budget, including purchases and tracking expenditures
- Tracks disciplinary actions and prepares final outcome and documents
- Completes projects as assigned
- Coordinates special event fundraisers
- Conducts capital equipment inventory
- Supervises subordinate staff
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Principles and practices of administration and management
- Agency/program rules
- Regulations and operating procedures
- Accounting and budgeting
- Departmental policy and procedures
- Management and supervision
- MS office Suite

Skill in:
- Oral and written communication
- Maintaining interpersonal relationships
- Organization
- Project management
- Composing correspondence

Ability to:
- Plan, analyze and coordinate activities and establish priorities
- Developed effective operating procedures
- Assess situations and make sound decisions
- Interpret policies and procedures
- Work in a prison environment

- Working knowledge of computer programs, including MS Word, Excel, and outlook
- Three (3) years of responsible administrative experience reporting to a Manager or Administrator position

Employment is contingent on the selected applicant passing a background investigation and drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

- Positions in this classification participate in the Arizona State Retirement System (ASRS)

- Enrollment eligibility will become effective after 27 weeks of employment

- Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.