Assistant Director, Operations (Student Support Services)

Title:                     Assistant Director, Operations

Department:      Prevention & Intervention

Union:                 Not Represented by a Union

Salary Range:    $88,606 - $114,798

For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city’s more than 203,000 school-aged children. The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve.  Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

 Job Summary 

Oversees the day-to-day operations of the assigned office with focus on productivity, accountability and development measures. Monitors and coordinates all operational phases for the assigned area. Creates and maintains systems and methods to monitor/track charges and expenditures of educational programs and services as well as analyzing financial trends.

 Essential Functions 

•       Oversees the activities of staff; participates in the coordination and planning of departmental activities; aids in developing and implementing a timetable to achieve short and long-term goals.  

•       Maintains fiscal awareness and sound business practices through budget and resource management, forecasting, planning and making appropriate recommendations for modifications and improvement. 

•       Oversees operations to assure accountability, regulatory compliance, objective decision-making and revenue maximization through fiscal and data analysis.

•       Assists project managers in the development and submission of resolutions and evaluations.

•       Assists with the establishment and support of policies and procedures to facilitate and evaluate service agreements and limited contracts between vendors and the assigned office.   

•       Administers and facilitates the development of effective communication to all stakeholders.

•       Provides technical support to grant managers in the assigned office.

•       Functions as a liaison to all stakeholders.

Additional Functions for Office of Prevention and Intervention/Support Team for Educational Partnership (STEP) 

•       Oversees and monitors program operations for the Support Team for Educational Partnership (STEP).

•       Monitors compliance of Pennsylvania State Intensive Behavioral Health Services regulations and requirements.

•       Monitors compliance of Community Behavioral Health provider and Intensive Behavioral Health Services regulations and requirements.

•       Works closely with the Department of Behavioral Health and Intellectual disAbility Services (DBHIDS), Community Behavioral Health (CBH), Department of Human Services (DHS) and the City of Philadelphia on STEP.

•       Trains leadership, school staff, and STEP staff on program operational procedures.  

•       Oversees implementation and training of the Electronic Health Record (EHR).

•       Prepares and submits contracts, Limited Contract Agreements (LCA), and Memorandum of Understanding (MOUs).

•       Collects, provides, and interprets data on activities and services provided.  

•       Collaborates with the Office of Talent on talent acquisition, hiring, and onboarding.         Collaborates with internal offices and external organizations as necessary

•       Master’s degree program from an accredited college or university.

•       Six years of full-time, paid, professional, administrative experience, which have involved directly participating in all operational phases with a particular emphasis on fiscal management and data management and have included the use of spreadsheet applications and databases, at least three of which have been in a supervisory or administrative capacity.

•       Bachelor’s degree program from an accredited college or university.

•       Eight years of full-time, paid, professional, administrative experience, which have involved directly participating in all operational phases with a particular emphasis on fiscal management and data management and have included the use of spreadsheet applications and databases, at least four of which have been in a supervisory or administrative capacity.

•       Any equivalent combination of training and experience determined to be acceptable by the Office of Talent. 

Knowledge, Skills and Abilities 

Demonstrated knowledge of: 

o   the methods and techniques used in effective program planning, design and administration.         

o   the current methods, processes and techniques used in the implementation of program initiatives.

o   fiscal management policies and practices. o governmental mandates impacting education.

o   supervisory methods and techniques. 

o   software applications used to maintain databases.

 Demonstrated ability to:

o interpret all relevant District and federal rules and regulations concerning program administration. 

o   coordinate, implement and monitor comprehensive multi-faceted programs.

o   guide and channel resources, ideas and recommendations for problem solution and program refinement.

o   plan and direct program operations. o use a personal computer. o communicate effectively, both orally and in writing.

o   establish and maintain effective working relationships. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.