Executive Assistant

United States·Dallasmid

Executive AssistantAdministration & Office Support

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Quick Summary

Requirements Summary

5+ years experience within an Executive Assistant role supporting a C-suite level executive.

Technical Tools

Executive AssistantAdministration & Office Support

What We Offer

~1 min read

We are seeking an Executive Assistant that serves as a strategic partner and force multiplier, enabling focus on the company's highest operations priorities. This role requires exceptional judgement, discretion, and the ability to anticipate needs, synthesize information, and drive follow-through across a complex organization. The ideal candidate operates with urgency, clarity, and confidence, acting as an extension of the Executive in managing time, travel, communication, preparation and coordination of critical initiatives.

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

✓Medical, dental, and vision insurance

✓401(k) retirement plan with company match

✓Paid time off (PTO) and holiday pay

✓Life and disability insurance

✓Professional development and training opportunities

✓Employee assistance program (EAP)

✓Living with Integrity

✓Exceeding Expectations

✓Acting with Urgency

✓Delivering Excellence

Responsibilities

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→Own and optimize the Executive's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures preparedness for all meetings, travel and reviews.
→Act as an extension of the Executive in managing communications, including email triage, drafting executive-level responses, and translating inputs into actions.
→Prepare the Executive for internal and external engagements through concise briefings, re-reads, KPI insights, and meeting materials that highlight risks, decisions and priorities.
→Coordinate end-to-end travel, site visits and executive logistics, ensuring readiness, compliance and effective engagement with teams and customers.
→Drive coordination across Operations and functional leaders to gather, synthesize, and present information for executive reviews and strategic initiatives.
→Track progress, risks and dependencies across key operational and strategic initiatives, ensuring visibility and follow-through without decision authority.
→Anticipate issues and opportunities by monitoring relationships, personnel dynamics, and emerging risks; proactively surface recommendations and required actions.

Other duties may be assigned as needed to support business operations.

Requirements

~1 min read

5+ years experience within an Executive Assistant role supporting a C-suite level executive.
Advanced organizational and time management skills with the ability to manage competing priorities seamlessly.
Polished, professional presence with sound judgement and maturity.

Nice to Have

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Industry experience is preferred.
Bachelor's or Master's degree preferred

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Indoor office setting with controlled temperature.
Potential visits to outdoor industrial sites with exposure to weather extremes.
Potential exposure to noise, dust, chemicals, or other environmental factors.
Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.