Document Control Manager

Location: Newark, New Jersey

Job Type: Full-Time (in-person)

Salary:  $104,400-$114,400 DOE

About mcfa:

We are a professional services firm in the Architecture/Engineering/Construction (AEC)
industry serving public and private sector clients in the Mid-Atlantic region. Our services include Strategy, Planning, Program Management & Construction Management. Our goal is to help every employee design a fulfilling career through aligning their individual passions/skills with the vision of the organization. Our mission is "Inspiring People and Places through Project Leadership and Project Development".

mcfa Core Values (LEADS):

• Love (each other, mission, work)
• Entrepreneurial (spirit of innovation)
• Accountability (to ourselves, our clients, each other)
• Delight (customers and teammates)
• Stretch (individual and collective growth mindset

How you'll get to contribute:

We are currently seeking an experienced Document Control Manager to join our growing Transportation and Infrastructure practice. The Document Control Manager is responsible for providing professional and efficient support and management of a team of Document Controllers to ensure all document control activities and deliverables are performed well and timely including receiving, quality controlling, categorizing, processing, tracking and archiving documents using the project's classification and organization systems and per agency policies. Submittals are processed through Trimble Unity Construct (TUC, formerly eBuilder). The selected candidate must be organized and detail-oriented with excellent communications skills, and capable of managing and working on multiple concurrent projects/contracts and a large number of submissions and tasks in a fast-paced environment.

This role is co-located with the project team at Newark Liberty International Airport and will be required to be on-site 5 days a week. 

What you'll get to do:

• Manage and lead a team of document controllers to ensure timely and quality completion of submittals and support to the project teams.
• Monitor and control the document control team’s performance for incoming and outgoing submittals including, but not limited to, naming conventions, reviews, responses & dispositions, correspondences, and other submissions via the proper Trimble Unity Construct (TUC) processes for each project.
• Ensure all documents are timely and properly stored, managed, and are accessible to authorized personnel per agency document control and record retention policy.
• Perform quality assurance and quality control of team’s tasks and deliverables as well as audit to maintain document repository standards.
• Lead and support development of new document control procedures and processes.
• Coordinate and collaborate with internal and external team members on document control needs while maintaining balance between contractual obligations and all party’s requirements and priorities.
• Proactively resolve, communicate with and report to management and project stakeholders on progress and issues.
• Guide document controllers on strategies in corrective actions and continuous improvement of efficiency and customer service.
• Ensure program compliance with document control policies, procedures and processes.
  

Who you are:

• Required
  • Bachelor’s degree in Engineering, Architecture, Construction Management or a related field.
  • Minimum five (5) years of professional experience as a Document Control Manager and three 
    (3) years prior as a document controller in the engineering and/or construction fields.
  • Demonstrated ability to manage multiple projects well simultaneously.
  • Proven experience in managing large-scale infrastructure projects, preferably in the transportation sector.
  • Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint.
  • Proficiency in Trimble Unity Construct (TUC/e-Builder) and Microsoft Office Suite.
  • Knowledge of records management and retention concepts, procedures and standards.
  • Excellent verbal and written communication as well as interpersonal and organizational 
    skills.
    • Detail oriented.
  • Strong analytical and problem-solving skills
    • Proficient in analyzing data, problem identification and resolution, able to generate clear/concise reports indicating key issues, multi-task and prioritize work.
    • Experience in conflict resolution and negotiation.
      
  • Strong leadership skills and able to work cross functionally as part of a large team.
    • Willingness to mentor and support junior team members.
  • Flexibility to adapt to changing project needs and priorities.
    
• Preferred
  • Understanding of Port Authority of New York and New Jersey (PANYNJ) policy and procedures.
  • Previous transportation sector experience
  • Experience with engineering, architectural, design and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.)

mcfa is an Equal Employment Opportunity Employer. mcfa does not discriminate against any applicant or employee with regard to hiring, tenure of employment, promotion, transfer, selection for training, or any other terms or conditions of employment because of race, color, religion, sex, age, sexual orientation, disability, gender identity or national origin, status as a Vietnam-era or special disabled veteran in accordance with applicable federal law, or on any ground protected by state or local law in each area in which mcfa maintains facilities.