Workplace Facilities Coordinator

Location: New York City, NY (Onsite Monday-Friday; 2pm - 11 pm ET)'

The Workplace Facilities Coordinator will join the Workplace team and provide hands-on support across light carpentry repairs, meeting and event set up, essential cleaning and sanitation of the workplace, common areas, and employee pantries, and safety reporting to keep the office in excellent condition. This role focuses on furniture reconfigurations, light repairs, general upkeep, and the documentation of safety hazards, ensuring all areas are functional, safe, and well-maintained throughout the day. All work is expected to be carried out with professionalism, care, and attention to detail.

• Perform basic carpentry repairs such as tightening loose hinges, fixing cabinet doors, patching minor wall damage, and replacing worn hardware
• Assemble and disassemble office furniture as needed and assist with minor touch-up painting and surface repairs
• Hang light artwork and replace wall and low voltage light fixtures
• Support vendor escort for scheduled repairs and ensure the scope of work is completed to standard
• Coordinate building engineering work and repairs when needed
• Maintain tools and equipment in good working condition
• Track furniture inventory and support furniture-related requests as needed

• Review the daily BEO and execute all conference room and event space setups accordingly
• Move and reorganize major conference and event spaces including heavy furniture lifting and reconfiguration
• Greet and walk vendors into the space, ensure they understand the scope of work, and confirm all tasks are completed to standard
• Coordinate building trash pickup and cleaning schedules with the appropriate teams

• Maintain cleanliness and sanitation across all kitchen areas, including washing dishes, wiping down countertops, sinks, and dish areas throughout the day and after catered events
• Vacuum all carpeted areas, rugs, and upholstered surfaces on a regular schedule and as needed
• Clean and sanitize restrooms throughout the day; conduct regular checks with particular attention to large event spaces and employee common areas
• Dispose of trash, replace liners, and restock supplies (soap, paper towels, toilet paper) across restrooms, pantries, and common areas; notify management when inventory is low
• Support the ordering and restocking of office and cleaning supplies across restrooms, pantries, and first aid kits
• Monitor supply levels and flag low inventory to management in a timely manner

• Conduct routine walkthroughs to proactively identify safety hazards including spills, damaged flooring, broken furniture, exposed wiring, and blocked exits
• Document all identified hazards with location, description, date, time, and photographic evidence where applicable, and submit reports through the facilities ticketing system
• Place appropriate signage to alert staff and visitors of hazards until resolved and follow up to confirm timely resolution
• Maintain a hazard log, contribute to monthly safety reporting, and adhere to all OSHA and company health and safety guidelines

• Support other Workplace team members as needed
• Support ad hoc Workplace Facilities projects as they arise
• Maintain a professional and helpful presence throughout the office at all times
• Ability to lift up to 50 lbs and remain active throughout the shift

• Minimum of 2 years of experience in facilities, maintenance, janitorial, or housekeeping

• Basic carpentry skills with hands-on experience using hand and power tools (drill, screwdriver, hammer, level); formal or vocational training in carpentry or a related trade is a plus
• Knowledge of proper sanitation, hygiene practices, and safe handling of cleaning chemicals
• Ability to identify, document, and report workplace safety hazards; familiarity with OSHA standards is a plus
• F-01 Citywide Fire Guard for Impairment certification is a plus
• Experience using facilities or ticketing management system (e.g., ServiceNow) preferred
• Comfortable reading basic floor plans or work orders
• Bilingual (English/Spanish)
• Previous painting experience

• Strong written communication skills for accurate hazard documentation and reporting
• Reliable, punctual, detail-oriented, and able to work independently with minimal supervision
• Professional and respectful demeanor in a shared office environment