Department Assistant

We are seeking an experienced Department Assistant who will be responsible for providing day-to-day operational and administrative support to the financial audit team. As a key member of our team, you will work closely with colleagues across the business, so we are looking for someone who is well organized, detail-oriented, comfortable managing different priorities, and willing to learn new processes and systems.

• Graduate in Business Administration, Communication or other relevant areas;
• Min. 3-5 years working experience in an administrative, management support role;
• Willingness to learn and work with new tools and systems;
• Strong organizational and time management skills, with the ability to manage several tasks at the same time and prioritize based on urgency and deadlines;
• Good communication skills and the ability to work effectively with colleagues across different teams and departments;
• Attention to detail and accuracy when working with documents, data, and administrative processes;
• A proactive and reliable approach to day-to-day tasks and follow-up activities;
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook);
• Excellent communication skills in Romanian and English;
• Experience in consulting, audit, professional services or corporate environment is a plus.

• Provide day-to-day administrative support to partners and managers;
• Support monthly billing by issuing and sending clients' invoices, and maintaining accurate records of all billing documents;
• Open / close project codes in the company’s ERP / time sheet system, and generate relevant reports for local business decision purposes or for specific Group reporting needs;
• Format documents, reports, presentations, and other client deliverables;
• Support in preparation of documents based on standard templates;
• Manage document archive, including handling correspondence, organizing files, ensuring signed reports and other relevant documentation;
• Support continuous improvement initiatives and help translate business requirements into practical and effective processes; 
• Provide additional support as needed, including assisting with specific tasks.