Executive Virtual Assistant (Part-Time)

Data Entry & Catalog Maintenance: Keep the district professional learning course catalog up-to-date and accurately log inbound conference and training submissions.

Document Design & Formatting: Polish and standardize executive materials, training catalogs, meeting agendas, and presentations for leadership and district staff.

Pipeline & Deadline Tracking: Manage the lifecycle of conference approval requests, proactively track down missing documentation, and enforce key timelines.

Digital Asset Organization: Maintain a structured, intuitive shared drive system for approved resources,executive templates, and active action items.

Routine Communication Support: Draft concise email correspondence, issue scheduled reminders to educators and administrators, and ensure timely follow-ups.

Tool Proficiency: Strong, practical command of Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft 365, with solid capability in Microsoft Excel (formulas, filtering, structured data organization).

Uncompromising Discretion: Proven experience managing confidential personnel, professional, and budgetary details with absolute integrity.

Independent Initiative: A self-starter mindset capable of managing daily tasks seamlessly without constant supervision.

Punctuality & Precision: Strict respect for deadlines, quick turnaround times, and high attention to detail in written materials and spreadsheets.

Professional Communication: Polished, courteous written communication suitable for public education executives and administrative teams.