Project Document Controller

Support Project managers in execution of medium-size to large and complex GCB (Generator Circuit Breaker) projects by managing the project documentation as per contractual agreements, quality standards and project schedule

• Review of Document requirements as per project specification and customer requirements,  during project handover from sales.

• Develop and maintain document control master list for every project, align with internal stakeholders and customer representatives.

• Drive the completion, submission and approval of key documents and keep track every document transaction (through transmittals)

• Understand and manage client EDMS system

• Coordination and follow-up for all project related drawing and other key document submission / approvals and maintain updated status of drawings and documents in master file

• Prepare the documentation for customer submission and keep the track record of customer correspondence.

• Keep Project manager updated regularly of document status during project reviews 

• Participate in document approval status review meetings

• Main contact for customers in projects for Documentation related topics.

• Supporting Project Manager for drafting and submission of contractual letters to customer

• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings & documents (Internal and External)

• Ensuring all management, system documentation is the current version and easily accessible in hard files / digital records 

• Develop / maintain document control process for efficient project management

• Prepare documentation for Production handover and I&C handover.

• Bachelor of Science, with document control Experience of at least 4 years. 

• Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.

• Good interpersonal skills and ability to communicate effectively with all project stake holders

• Expert in SAP/xECM document storage concept.

• Ability to work on multiple projects and to deliver quality results on time 

• Good working knowledge of MS office (Word, Excel, Power point, Sharepoint etc.,) and at least one type of document control systems