Permanent Secretary

Role Summary: 

Efficiently execute the strategic direction of the Ministry by developing, planning, implementing, and reporting on policies, initiatives, and projects. Oversee the Ministry, and its Departments’ administrative functions, including budgeting, procurement, HR management, health and safety, records, monitoring and evaluation, data management, disaster readiness, and other matters.

Role Responsibilities: 

 1. Supervise and coordinate the work of the Ministry and its departments in accordance with section 56(5) of the Constitution. 

2. Lead the development of policies and plans and implement strategies and initiatives in line with the Ministry’s vision, monitor the execution process to ensure alignment and provide regular updates to the Minister on progress, challenges, and achievements. 

3. Strategically lead the customer service aspects of the ministry and associated departments, ensuring the delivery of exceptional service, operational efficiency, and continuous improvement. 

4. Develop and implement the ministerial transformation plans in alignment with the National Sustainable Development Plan (NSDP), the Governance Reform Transition Plan, and any other national overarching strategic plans. 

5. Ensure that legislation under the Ministry is reviewed and upgraded periodically so that legislation is always consistent and current. 

6. Implement the respective ministerial activities relevant to the assigned ministry contained in the National Sustainable Development Plan. 

7. Ensure timely implementation of projects and initiatives, ensuring they meet quality standards and objectives. 

8. Supervise and coordinate the work of Departments under the Ministry with regard to staffing, performance management, finance and planning to ensure maximum efficiency. 

9. Prepare detailed annual reports on the performance, outcomes and effectiveness of policies, projects, and Ministry activities, ensuring accurate records of decisions and expenditures are maintained, along with challenges and recommendations for improvements. 

10. Serve as the Accounting Officer for the Ministry to prepare and manage the Ministry’s Annual Budget, ensuring funds are allocated and spent effectively according to the approved budget. 

11. Supervise procurement processes to ensure compliance with legal and regulatory requirements while achieving value for money. 

12. Ensure the preparation and submission of Performance Planning and Appraisal Report for all staff. 

13. Oversee HR functions including recruitment, training and compliance with labour laws. 

14. Develop, implement, and promote health and safety policies to identify and mitigate workplace hazards, ensuring adherence to protect staff and stakeholders. 

15. Develop and maintain disaster preparedness plans, ensuring the Ministry can respond effectively in emergencies. 

16. Serve as an Ex-Officio member on Statutory Boards under the Ministry’s portfolio. 

17. Complete a minimum of 60 Essential Learning Hours annually to enhance professional knowledge and skills.

Minimum Qualifications & Experience: 

•  Master’s Degree in Public Administration, Business Management or equivalent  
•  Eight (8) to ten (10) years’ experience in senior management or Head of Department in the Public Service

Knowledge & Skills:

• Expert knowledge of Government structure, policies and procedures 
• Expert knowledge of relevant laws, regulations, procedures and policies 
• Expert knowledge of Government budget and accounting procedures 
• Excellent oral and written communication skills 
• Good knowledge of the use of standard office equipment and computer applications 
• Expert analytical and decision-making skills 
• Excellent interpersonal and organisational skills 
• Ability to work well under pressure 
• Excellent supervisory and management skills