Executive Coordinator

• Diverse career opportunities across transportation, logistics, industrial services, and construction
• Competitive pay, comprehensive rewards, and benefits
• Opportunities to build a long-term career, not just a job
• A collaborative culture built on safety, respect, and transparency
• Meaningful work that supports the success of multiple businesses and teams
• Local roots and proud supporters of the communities where we live and work

Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field.

2+ years of experience in executive support, administration, project coordination, business support, or a similar role.

Strong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail.

Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.

Excellent written and verbal communication skills, with the ability to manage confidential information and build relationships across all levels of an organization.

Experience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset.

Experience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset.

Familiarity with ERP, CRM, project management, or document management systems is considered an asset.

Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team.

Prepare reports, presentations, meeting materials, executive correspondence, and business documentation.

Track action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability.

Support project startup activities, including permits, compliance documentation, vendor onboarding, and project administration.

Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities.

Manage records, document control, contracts, approvals, filing systems, and other corporate administrative processes.

Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs.

Act as a central point of coordination between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders.

Additional responsibilities may be assigned as required.

The Sutherland Group is a family of companies operating across transportation, construction, forestry, environmental, mining, marine, and industrial services. For 30 years, we have invested in our people, supported career growth, and delivered exceptional work for our customers and communities.

Ready to build your career with a team that lives its values every day? We seek people who are Curious & Adaptable, Trustworthy, Humbly Confident, Better Together, and ready to Make It Happen. We'd love to hear from you.

Different perspectives build better teams. The Sutherland Group of Companies is an equal employment opportunity employer. We are committed to hiring a diverse workforce and ensuring equity, diversity, and inclusivity in the workplace. We encourage applications from any protected basis such as persons with disabilities, women, LGBTQ2S+ persons, Indigenous/Aboriginal People of North America and any other basis under applicable law.