Executive Assistant to the Vice President, Philanthropy

M-F (8am-5pm)

• Optimize executive time by managing complex calendars, coordinating travel, schedule meetings, and handle competing priorities.
• Coordinate communications and activities across multiple foundations, service lines, academic leaders, physicians, volunteers, and donors.
• Support board and committee administration, including preparation of materials, agendas, and follow-up actions.
• Increase organizational efficiency by serving as a central coordination point for philanthropy leadership initiatives.
• Enable greater focus on revenue-generating activities, donor engagement, and strategic partnerships that directly advance fundraising outcomes.
• Provide operational continuity and executive-level project management for enterprise-wide philanthropy initiatives.
  

• →Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.  
• →Manages travel arrangements and expense reporting on executive’s behalf.  
• →Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.  
• →Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.  
• →Initiates communications with other leaders as they relate to operational, strategic, and substantive matters. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.  
• →Develops complex documents and correspondence independently or with executive input.  
• →Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.  
• →Establishes and maintains filing systems and confidential records. Operates and maintains office equipment; may order supplies as needed.  
• →Assists with departmental budget administration.  
• →Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.  
• →Serves as a resource for other administrative staff, answering questions and providing training.  

• Advanced time management and prioritization.  
• High degree of confidentiality and discretion.  
• Independent problem-solver and demonstrated ability to take initiative.  
• Strong written and verbal communication skills. Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.  
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).  
• Ability to create and compile complex documents and presentations.  
• Organizational ability and attention to detail.  
• Effective presentation skills.  

• High School Graduate 
  

• Normal office environment; occasional lifting up to 20 lbs.  
• Prolonged periods of sitting, standing, and keyboard use.  

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.