Marketing Administrative Coordinator

At Ko-Kwel Casino Resort, we know the best experiences start with a warm welcome. Whether you're arriving for a relaxing getaway or clocking in for your shift. Here, hospitality is personal, teamwork is real, and people genuinely look out for one another. When you join our team, you're stepping into a workplace where you can learn, grow, and take pride in creating memorable moments across the entire property. We bring energy, heart, and professionalism to everything we do, by building not only unforgettable guest experiences, but a workplace we're proud to call our own.

Be part of a team that's shaping one of the premier destinations for gaming and hospitality. A place where guests and team members alike feel right at home on Oregon's beautiful southern coast and beyond.

In this role, you are a vital partner to our Marketing team, helping transform creative ideas and strategic plans into well-organized, timely, and successful experiences for our guests. Support the execution of marketing initiatives by blending organization, communication, and attention to detail with a strong sense of service. You work closely with team members across the property to ensure projects stay on track, information flows clearly, and every promotion, event, and campaign reflects the warm, welcoming spirit of our resort.

• Make sure the space stays safe, clean, and friendly for both guests and the rest of the team; speak up and report any safety concerns to the Safety Committee.
• Provide administrative and organizational support to the Marketing Department by assisting with scheduling, meetings, documentation, and daily operations.
• Attend departmental and cross-property meetings to stay informed and help communicate upcoming promotions and initiatives.
• Assist with inventory control and record keeping for marketing assets including the Reward's Club gifts, incentives, warehouse inventory, brochures, coupons, and promotional materials.
• Administer the Resort's donation program by processing applications, verifying eligibility, communicating with applicants, and preparing donation packets for approval.
• Prepare and manage purchase orders for vendors, supplies, and promotional items in accordance with department needs and procedures.
• Review and proof marketing collateral including promotions, planning guides, and guest-facing materials to ensure accuracy and consistency.
• Inspect the property and off-site venues to update, replace, and remove advertising collateral as needed.
• Maintain strict confidentiality and security of all files, records, guest information, and financial data.
• Draft correspondence and invitations to Tribal households and coordinate timely mailings in partnership with the CEDCO Office Manager.
• Demonstrate courtesy, professionalism, and discretion in all communications regarding guests, promotions, and financial information.
• Adhere to all regulatory, departmental, and company policies while conducting work ethically and responsibly.
• Participate actively as a team member by offering ideas, contributing to projects, and supporting committees, special events, and public activities.
• Assist with writing creative scripts, promotional messaging, and content placement across various communication channels.
• Support promotional events by researching talent, coordinating bookings, contracts, travel arrangements, and processing payments in collaboration with management.
• Manage the logistical flow of promotional events including timelines, budgets, installations, and tear-downs.
• Develop, maintain, and distribute Promotional Planning Guides in coordination with leadership.
• Serve as a communication liaison between the Marketing team and other departments across the property.
• Stay informed about all property events, offerings, services, and initiatives to support accurate communication and coordination.
• Work independently to organize, track, and manage multiple projects, players, deadlines, and detailed information.
• Support departmental compliance with gaming regulations, policies, and procedures.
• Provide occasional support at the Reward's Club booth during special events, holidays, or peak business periods.
• Jump in where needed to support the team and keep things running smoothly. (Other duties as assigned)

• Friendly and approachable attitude that helps guests (and the team) feel welcome and cared for every day.
• High school diploma required. Some college or a degree in a related field a plus.
• Minimum of 2 (two) years of marketing, sales, administrative or customer service experience required.
• Possess strong analytical, collaborative, communication, quantitative, and teambuilding skills.
• Deep knowledge from using various software applications such as Microsoft Office, CRM tools, Wordpress, etc.
• Have excellent interpersonal, problem solving and customer service skills and present a positive and professional demeanor.
• Must be very detailed orientated, multi-task oriented; possess strong time management and organizational skills.
• Work effectively in a fast-paced environment while consistently exercising tact and discretion.
• Comfortable communicating clearly and positively with both guests and teammates.

We've included the typical physical parts of the job here. If you need an accommodation to do the work, just let us know-we're here to support you.  You'll need to be available to work weekends, holidays, and evenings when we are busy. During your shift, you'll stand or sit for extended periods, and frequently walk, and use your hands to finger, handle or feel objects, tools or controls. Must be able to lift 20 pounds, with occasional lifting of more than 35 pounds (assisted). Must be able to move chairs, tables and event props as necessary. The position requires the ability to process information using computer methods and technology, at times for more than 50% of the work time. It is important to stay calm and make good decisions under pressure, especially when dealing with stressful situations or upset people. Just a heads-up-the casino environment may expose you to secondhand smoke.  This is a quick summary of the main duties and requirements-it might not cover everything you could be asked to do.

Ko-Kwel Casino Resort is owned by the Coquille Indian Tribe. Team members are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.