Administrative Support Coordinator II

Be part of the team that keeps student services and university operations moving forward! San Diego State University is seeking an Administrative Support Coordinator II to join the Office of the Vice President for Student Affairs and Campus Diversity. In this highly collaborative role, you'll provide essential administrative and operational support to university leadership while serving as a welcoming and responsive point of contact for students, families, campus partners, and visitors.

You'll coordinate complex calendars, meetings, correspondence, and special projects while helping the office navigate sensitive and time-sensitive matters with professionalism and care. Working closely with university administrators and campus departments, you'll help ensure daily operations run smoothly and that students and campus partners receive timely, thoughtful support.

• →Coordinate executive calendars, meetings, travel arrangements, and administrative priorities for university leadership.
• →Serve as a primary point of contact for students, families, and campus partners, responding to inquiries and coordinating appropriate referrals.
• →Prepare correspondence, reports, meeting materials, and confidential documentation with accuracy and discretion.
• →Support university events, special projects, purchasing, and day-to-day office operations.
• →Train and coordinate student assistants while supporting front-office services and workflow.

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:15 a.m. to 4:45 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU’s staff and faculty at San Diego State University. 

The Division of Student Affairs and Campus Diversity is a partner in the university learning community. Education is enhanced, both inside and outside of the classroom, through high-impact programs and services that advance student learning, development and success.

The division facilitates the academic success, personal growth and well-being of all students. Student Affairs and Campus Diversity transitions and connects students to the university and to their future, building communities that foster progress toward degree completion and lifelong Aztec affinity.

For more information regarding the Office of the Vice President for Student Affairs and Campus Diversity, click here.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

• Experience providing administrative and executive-level support, including complex calendar management, meeting coordination, and travel arrangements.
• Excellent organizational and time management skills, with experience managing multiple priorities, deadlines, and administrative projects.
• Experience providing customer service and front-office support, including responding to sensitive inquiries and addressing escalated concerns with professionalism and discretion.
• Effective written and verbal communication skills, including preparing correspondence, reports, meeting minutes, and executive-level materials.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint) and familiarity with administrative databases and office management systems.
• Experience coordinating events, processing financial documents, and supporting purchasing, reimbursements, and budget-related activities.
• Demonstrated experience building collaborative relationships with diverse stakeholders while maintaining confidentiality and exercising sound judgment.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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• Experience supporting senior leadership in a higher education or executive office environment.
• Bilingual proficiency in English and Spanish.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.