CPT-11778 Real Estate Operations & Listing Coordination Virtual Assistant

• Organize seller information, property details, photos, and supporting documents
• Prepare MLS data-entry drafts and listing materials from verified information and the broker’s instructions
• Coordinate photography, photo editing, floor plans, approved virtual staging, and other listing vendors
• Prepare listing descriptions and marketing materials for the broker’s review
• Set up showing services, maintain launch checklists, and summarize showing activity and feedback
• Complete approved listing updates and flag missing information or potential issues

• Organize landlord and property information, photos, and records
• Prepare rental listing drafts and approved updates for MLS and other platforms
• Handle routine administrative messages using approved information and scripts
• Track application materials and signature requests, and route substantive rental questions to the broker

• Prepare document packages using the forms and information the broker directs
• Send approved signature requests and track their status
• Keep records organized in the transaction management, brokerage back-office, and file storage systems
• Track deadlines and upcoming dates, and flag missing documents and delays
• Request authorized documents or factual status updates from clients, title companies, lenders, HOAs, and vendors

• Keep contacts, notes, and follow-up tasks current in the broker’s AI-connected CRM
• Suggest clients to follow up with and clients to ask for reviews
• Prepare prioritized follow-up lists and draft messages for review
• Gather property facts and comparable-market materials for CMAs and pricing opinions (the broker makes all pricing recommendations)

• Create graphics, newsletters, social posts, and short videos using AI and design tools
• Write effective AI prompts and check AI output against reliable information
• Schedule approved content and maintain a content calendar and asset library
• Support social media and client outreach when time allows

• Monitor the business inbox and respond to routine items when the broker is away
• Use a dedicated business email and a U.S. phone and text line for routine calls and messages
• Take accurate notes, document next steps, and route matters needing judgment to the broker or a designated licensed backup
• Follow an agreed coverage plan when the broker is traveling

• Experienced in U.S. residential real estate operations
• Dependable, proactive, and comfortable owning routine workflows
• Organized and accurate with several open tasks and deadlines
• Professional on the phone and in writing
• Practical with AI tools and careful to check AI-generated work
• Comfortable following written procedures and improving them
• Discreet with client information
• Knows when to escalate rather than decide

• REQUIRED SERVICE: Real Estate VA
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
• Contracted Hours per Week: 20–40 hours/week (Full-Time Availability Required)
• Daily Working Time: Approximately 9:00 AM–5:00 PM CT – Exact Schedule to Be Agreed
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A–B (Native or Near-Native English Accent Required)
• REGION PREFERENCES: Offshore or Nearshore

• Google Workspace / Google Drive
• ChatGPT (Client-Provided Paid Account)
• Quo – U.S. Phone and Text Line
• MLS Systems
• Jointly – Transaction Management (Training Provided; Not Required)
• Brokerage Back-Office / Compliance System (Training Provided)
• Dropbox
• Social Media Scheduling & Marketing Tools

• Contracted Hours per Week: 20–40 hours/week (Full-Time Availability Required)
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Approximately 9:00 AM–5:00 PM CT – Exact Schedule to Be Agreed

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement