Administrative Coordinator (UAMS Health Benton/Bryant)

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support

• Bachelor’s degree in business administration, healthcare management, or related field.

• Four (4) or more years of work experience in project management in a healthcare environment.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

• Associates Degree PLUS four (4) years of experience in general administrative office support

• High School Diploma/GED PLUS six (6) years of experience in general administrative office support 

• Collaborates with Director of operations to identify positions to post.
• Collaborates with HR to post positions.
• Reviews postings to identify potential applicants, routes applicants to hiring director, and collaborates with the director to schedule interviews.
• Initiate job offers
• Scan new hire paperwork
• Maintains and updates New Hire report.
• Attends weekly meetings with the director regarding new hires.
• Monitors attendance deficiencies; prints bi-weekly attendance reports and delivers to the director, ensures signed documents/notes are scanned and documented, sends notifications through certified mail when required.
• Maintains and is responsible for all electronic patient-care employee records for areas of service.
• Maintains and manages electronic employee files for the department, including, but not limited to, employee relations, HIPAA, FMLA, ADA, compliance, training, and other confidential personnel files. Attends meetings to stay aware of procedural changes. Assists with audits and the employee cycle processes through scanning of employee documentation.
• Maintains employee credentials; notifies employees monthly of upcoming renewal notices of BLS and ACLS.

• Provides clerical and administrative support to the director as requested.  Examples include scheduling meetings, maintaining calendars, taking minutes, etc.
• Maintains employee records; maintains unit/area email distribution lists, ensures document completion for training, competencies, and other TJC required documents.
• Routes mail and deliver supplies.
• Prints and emails the data reports from leased printers.
• Participates in the annual inventory process for each assigned unit.  Searches for missing equipment and works with CSMs and Directors to ensure a thorough search is conducted. 
• Makes copies/packets, staff meeting agendas requesting assistance from Nursing Receptionist for larger jobs.
• Produces flyers for informational and recognition purposes.  An example is an employee of the month recognition. 
• Participates in nursing-wide events and initiatives. Examples of events include Nursing and Hospital Week, employee recognition, retirements, and Skills Fairs.
• Responsible for maintaining EPIC Downtime Boxes.
• Assists with set-up or meetings, including reserving conference rooms, sending invitations, producing rosters, providing AV/Polycom support, producing agendas, and taking minutes.
• Collects emergency checklists and temperature logs throughout units.  Scan into department file.
• Attends Scanning department meetings along with other departmental trainings.
• Updates unit Safety Huddle boards: prints graphs, posts to unit huddle board, scans previous months’ tracking records.

• Provides business operations support to the director as instructed.  Produce reports as directed.
• Performs environmental rounds on units to assess maintenance, equipment, and supply needs.  Places work order for unit repairs.  Provides follow-up to ensure problems are resolved.

May perform other duties as assigned.

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.