Administrative Assistant

Responsibilities:  

* Provide administrative support to department managers

* Coordinate meetings, luncheons and engagements

* Generate correspondences from notes or verbal communications

* Schedule and arrange travel 

* Organize and maintain files, correspondence, records and other documents. 

* Serve as back-up to other department administrators as needed

* Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance. 

* Conduct basic research for projects

* Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival and distributing appropriate PPE for their visit. 

* Maintains security, by following procedures, specifically ITAR, in issuing visitor badges

* Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation

* Answers multi-phone line system for the facility

* Receive and sort mail; gather and mail all outgoing mail

* Maintains safe and clean work environment; maintaining compliance with established policies and procedures

* Perform other duties as assigned by supervision.