Receptionist

Provide general reception services including greeting visitors, issuing visitor badges, and receive and distribute mail. Stock and maintain all copy rooms and work with workplace services manager to handle routine office management operations and procurement of supplies and services.

• →Provide reception services, including greeting and routing visitors, issuing visitors badges, and directing incoming calls.
• →Maintain accurate visitor badge log and request deactivations as required.
• →Receive and distribute mail daily.
• →Coordinates the receipt, storage, and issuance of stationery and office supplies; oversees periodic inventories and reorders items as required.  
• →Inventory and stock all copy and office supply areas at all locations
• →Perform administrative duties (filing, photocopying, and scanning) in an efficient and timely manner.
• →Create and maintain electronic filing systems conducive to individual Business Unit needs.
• →Assist with office and personnel moves 
• →Attend departmental meetings as needed; record, type and distribute meeting minutes.
• →Coordinate conference room setup requirements and communicate with the facilities team to execute setup.
• →To ensure reception desk, waiting area, and meeting rooms are maintained to the highest standards of tidiness and cleanliness.
• →Distribute JLL communications and related materials to the team.
• →Assist client’s Environmental, Health & Safety team with processing & tracking process safety incidents and near misses/good catches using the client’s Incident Management System (SAFE-IM)
• →Any and all other duties assigned

• 3+ years of administrative experience
• High school diploma or GED required
• Demonstrate a proficiency in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook).
• Possess proper oral and written communication skills (spelling, grammar and punctuation).
• Communicate professionally, in a clear and concise manner. Team and customer focused with a collaborative work style.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.