Administrative Assistant 3

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Functions as Administrative Assistant 3 to coordinate and monitor daily administrative activities & services in the Health Sciences program. Position provides comprehensive administrative support to program including, but not limited to:  coordinates and oversees daily and long term business functions of the office including financial, human resources, outreach & marketing, and facilities & space, in collaboration with Program Director, Program Manager, and School Administration.

• Assist with maintaining calendars, scheduling meetings, taking minutes, ordering office supplies and serving as the primary contact for visitors, students, faculty and staff regarding the program(s).
• Coordinate faculty and student travel arrangements for the division. Submitting spend authorization and expense report in Workday for travel authorization and reimbursement
• Coordinates and monitors daily administrative and operations of the HS program; ensure smooth operation of the office and dedicated teaching laboratory and research laboratory areas by submitting purchase request for teaching/lab supplies, maintaining supplies and equipment, ordering and coordinating purchase of office equipment and furniture, and coordinating events.
• Manage and coordinate division’s daily activities. Assist program and School leadership in coordinating, implementing, and assessing program activities including preparation of reports for accrediting agencies, curriculum evaluation, program evaluation.
• May support program Faculty and the School's Bus. Operations Manager(s) with posting and coordinating job searches.
• Serves as a member of the overall School Administration, by serving on committees, event planning/coordination, backup for other divisions, and other duties as needed.

This position requires a high level of organization, ability to multi-task and coordinate projects from multiple sources, and the ability to problem solve. In addition to the hard-skills, this candidate will be able to interface well with students, faculty, staff and leadership in a way that positively represents the program.

HS Diploma/GED Required.

Bachelor's Degree Preferred.

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The university is an equal opportunity employer, including veterans and disability.