CEHD Faculty Affairs - Administrative Coordinator

Who we are

• →Bachelor's degree.
• →Three years of experience in office administration.

• Experience with Interfolio and faculty hiring.

• Knowledge of word processing, spreadsheet, and presentation applications.

Essential Duties/Tasks

Faculty Hiring Coordination

• Coordinates faculty line proposal packets and initiate the faculty tracking sheet for the hires.
• Assist with the cross-functional coordination of the Pre-Hire Search Plan.
• Review/initial process with the annual college faculty hiring process.
• Coordinates the search plan approvals within the College of Education and Human Development (CEHD) in the Pre-Hiring Interview stage, assist with the process of certifying the candidate pool, requesting permission to interview, and recommendations to hire memos for CEHD.
• Ensures pre-hiring coordination adheres to department and University wide policies and procedures.
• Coordinates the administrative processes for hiring, for each department to include documentation, Laserfiche processes, degree verifications, selective service forms, and criminal background checks.
• Ensures administrative processes adhere to office procedures.
• Assist with drafting the new faculty offer letters. Monitors hiring timelines and identifies issues.
• Updates lnterfolio and hiring flow to process the candidate hire.

Administrative

• Monitor CEHD communication in the shared email and in the Adobe account for the faculty affairs group and the common faculty affairs email.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• Coordinates the maintenance of office supplies and equipment.
• Coordinates office records retention and maintains office references and resources materials.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Assit with faculty and staff in-excess requests.

Event Coordination

• Coordinates faculty affairs office new faculty events.

Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.