Facilities Coordinator

• A moving and incentive bonus of $25,000 will be made available to the successful candidate, subject to claw back if employee performance is not up to expectations or if employee exits this position prior to the one-year anniversary.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

As a Facilities Coordinator at JLL, you will serve as a key point of contact for building operations and maintenance activities, ensuring smooth day-to-day facility functions. This role involves coordinating service requests, managing vendor relationships, and supporting the delivery of high-quality workplace experiences for building occupants. You will work closely with facility management teams to maintain operational excellence, respond to client needs, and help create safe, efficient, and well-maintained environments. The position requires strong organizational skills, attention to detail, and the ability to balance multiple priorities while maintaining professional communication with clients, vendors, and internal stakeholders.

• →Assist with the coordination and scheduling of maintenance activities and the procurement of vendors and service as required.
• →Lead and coordinate work orders, service requests, and maintenance activities using computerized maintenance management systems
• →Serve as a primary on shift point of contact for building occupants, responding to inquiries and resolving facility-related issues promptly
• →Schedule and oversee vendor services including cleaning, repairs, inspections, and preventive maintenance programs
• →Conduct regular facility inspections to identify maintenance needs, safety concerns, and opportunities for operational improvements
• →Maintain accurate records and documentation related to building operations, vendor contracts, and compliance requirements
• →Support budget tracking and invoice processing for facility services and operational expenses
• →Collaborate with property management teams to ensure seamless execution of facility projects and special events
• →Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• →Coordinate the delivery of site amenities and support moves as required, acting as the site key point of contact.
• →Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace.
• →Assist with the creation and dissemination of reports and required
• →Deliver an exceptional quality of service, as reflected by client feedback

• High school diploma as minimum requirement
• 2+ years of experience in facilities management, property management, or related coordination role
• Proficiency with Microsoft Office Suite and ability to learn facility management software systems
• Strong organizational skills with demonstrated ability to prioritize multiple tasks and meet deadlines
• Excellent written and verbal communication skills for professional interaction with diverse stakeholders
• Problem-solving mindset with ability to respond effectively to urgent facility issues

• Associate or bachelor’s degree in facilities management, business administration, or related field
• Experience working in commercial real estate or corporate office environments
• Familiarity with building systems including HVAC, electrical, plumbing, and life safety systems
• Knowledge of workplace health and safety regulations and best practices
• Customer service experience with track record of delivering high-quality support

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!