Administrative Assistant

Position Summary

GaryJames, Inc. & Affiliates is seeking a dependable, organized, and detail-oriented Administrative Assistant to join our corporate office in Tampa.

This position is ideal for someone who enjoys staying organized, following through on details, and supporting multiple areas of a business. The Administrative Assistant will provide day-to-day administrative support to management and accounting while helping ensure routine office, branch, and vendor matters are handled accurately and timely.

The right candidate will be professional, approachable, comfortable communicating with different departments, and willing to take ownership of assigned tasks from start to finish.

Responsibilities

· Provide general administrative and clerical support to management and office staff.

· Monitor and respond to routine emails and correspondence.

· Communicate with branch offices, vendors, customers, and other business contacts as needed.

· Assist with gathering information and following up on outstanding items.

· Review statements, invoices, and other documents and identify items requiring follow-up.

· Assist the Accounting Department with routine administrative and documentation needs.

· Handle incoming and outgoing mail

· Prepare, scan, copy, and distribute documents.

· Assist with data entry and maintenance of spreadsheets and internal records.

· Coordinate routine office activities, correspondence, and special requests.

· Maintain confidentiality when handling company, employee, customer, and financial information.

· Assist management with special projects and other administrative duties as assigned.

Qualifications

· High Scholl diploma required

· Previous administrative, office, or clerical experience preferred.

· Strong organizational skills and attention to detail.

· Good written and verbal communication skills.

· Ability to manage multiple assignments and follow through without constant supervision.

· Comfortable working with Microsoft Outlook, Word, and Excel.

· Professional telephone and email etiquette.

· Ability to maintain confidential and sensitive information.

· Dependable, punctual, and willing to assist wherever needed.

· Basic understanding of invoices, statements, or accounting-related documents is a plus
 

Benefits

· Medical, Dental, and Vision Insurance

· 401(k) with Company Match

· Company-Paid Life Insurance

· Disability Insurance

· Paid Time Off and Company Holidays