Legal Receptionist (5803)

LSF is seeking a talented Legal Receptionist who wants to make an impact in the lives of others.

The Legal Receptionist answers busy phone system, directs calls, takes messages, and greets clients and visitors. Performs office functions as requested. This is a non-direct care position.

• Screens incoming calls, takes messages as appropriate, directs caller to correct individuals.
• Greets visitors and clients, determines their needs and notifies the proper person and/or directs them to the proper office.
• Maintains an organized visitor/reception area.
• Sets up appointments for clients.
• Responds to client records requests.
• Sorts and distributes incoming mail/shipments and takes outgoing mail and or shipments for delivery.
• Notifies technicians if telephone system, copier, printer or other equipment is in need of repair or maintenance.
• Collects and places office supply orders and verifies order for accuracy upon receipt.
• Performs a variety of administrative tasks such as creating cards, room scheduling and directory maintenance.
• Assists program staff to include all necessary forms when preparing files for anticipated clients.
• Maintains a list of clients seeking assistance.
• Responsible for keeping and distributing petty cash
• Reconciles petty cash as a monthly basis
• Collects client funds, prepares the bank deposit and keeps daily records.

• Attend staff meetings.
• Other duties as assigned.

Must be able to sit for long periods of time and be able to communicate on the telephone. Must be able to operate a computer.

Associates Degree or equivalent. Could be substituted with at least 2 years’ experience.

A minimum of 1+ years’ experience as receptionist in an office setting. Must have basic knowledge of general office procedures.

• Must have strong interpersonal skills. Must possess strong telephone etiquette and communications skills. Ability to work effectively in a culturally diverse environment. Ability to demonstrate consistent, daily work attendance.
• Bilingual English/Spanish required.

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

• Reports to Designated Supervisor.
• Accurate, prompt and courteous screening of incoming calls.
• Team player with co-workers.
• Trustworthy, dependable and organized.
• Adhere to LSF’s policies and procedures.