Office Coordinator

On behalf of our client, an international pharmaceutical company expanding its operations in Switzerland, we are looking for a highly organized and versatile Office Coordinator to oversee the daily administrative, financial and HR activities of its Swiss affiliate.

This is a key position combining Finance, Accounting, Human Resources and Office Management, requiring a hands-on professional capable of working independently and coordinating effectively with international headquarters and external partners.

• Coordinate daily accounting activities, supplier invoices, payments and expense reporting.
• Support monthly financial closings, cash flow monitoring and financial reporting.
• Prepare and monitor budgets, ensuring accurate financial information for management.
• Liaise with external accountants, tax advisors, auditors and financial service providers.
• Ensure compliance with Swiss financial and tax regulations.

• Coordinate employee onboarding, offboarding and personnel administration.
• Prepare payroll inputs and liaise with external payroll providers.
• Manage employee leave, benefits, social insurance registrations and HR reporting.
• Maintain confidential employee records in compliance with Swiss regulations.
• Support recruitment administration, training coordination and internal HR processes.

• Oversee daily office operations, facilities, suppliers and service contracts.
• Coordinate meetings, travel arrangements and internal company events.
• Manage administrative documentation, contracts, insurance policies and company vehicles.
• Support the Country Head with presentations, reports and organizational activities.
• Act as the main point of contact between the Swiss office, international headquarters and external

• Minimum 3–5 years of experience in a similar role combining Finance, Accounting, HR and Office Administration.
• Commercial apprenticeship (EFZ) or equivalent education; additional qualifications in Finance, Accounting or HR are an advantage.
• Solid knowledge of Swiss accounting, payroll, social insurance and employment regulations.
• Experience within the pharmaceutical, healthcare or another international corporate environment is an advantage.
• German / English mandatory; French B2-C1
• Proficiency in MS Office and accounting or financial management tools.
• Strong organizational, multitasking and problem-solving skills.
• Comfortable working independently and managing diverse responsibilities.