Administrative Assistant

Va - Virginia Beachmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Our associates celebrate lives. We celebrate our associates. Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects,

Technical Tools

Administrative AssistantAdministration & Office Support

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Responsibilities

~1 min read

→Schedules meetings
→Makes travel arrangements
→Plans events
→Completes management expense reports
→Responds to inquiries in writing and or verbally
→Pulls monthly reports
→Enters contract details into information system and maintains other related documents
→Orders and checks memorial to ensure accuracy
→Processes annual funeral home and cemetery license renewals
→Codes and scans invoices
→Processes accounts payable and other accounting support transactions
→Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
→Schedules call-in appointments for Sales
→Files and maintains customer information
→Maintains office and facility supplies as well as fax machines, copiers and network printers
→Prepares daily schedules
→Administers HR processes including new hire paperwork, background checks and bonus processing
→Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
→Trains others on policies, procedures and new company initiatives
→Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Requirements

~1 min read

High school diploma or equivalent

3 years of experience working in a customer-focused and fast-paced professional environment

Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
Ability to handle confidential and sensitive information with discretion
Effective communication skills, both orally and in writing
High level of compassion and integrity
Ability to follow instructions and work with minimal supervision

Postal Code: 23462

Category (Portal Searching): Administration and Clerical

Job Location: US-VA - Virginia Beach