Administrative Assistant II

The University of Southern California (USC) Facilities Planning and Management (FPM) is seeking an Administrative Assistant II to join its team!

FPM is responsible for planning, developing, and maintaining the breadth of the facilities at USC, and is also dedicated to creating a safe environment for our USC community. Woven into every service, safety is of upmost importance. As FPM, this diverse group of innovative and talented professionals provide high-quality facilities construction, operations and maintenance services at USC and serve as dedicated stewards of USC and FPM core values. FPM values integrity, excellence, community, well-being, open communication, and accountability.

Come and join the FPM team - a team that works as trusted partners, shaping an environment of innovation and excellence. Apply today!

●        Organizes and expedites flow of work through the supervisor's office and/or administrative department. Initiates follow-up action. Serves as a resource to others on departmental and university procedures or in the resolution of moderate to complex problems or issues. Interacts with university offices and/or supervisor's subordinates to facilitate communications and information exchange.

●        Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production and/or distribution of promotional materials.

●        Assists in maintaining office equipment and purchases.

●        Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized.

●        Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.

●        Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel files.

●        Maintains unit or departmental database and related records. Enters and/or verifies database transactions. Provides technical support and design of enhancements.

●        Provides guidance and direction to staff and/or student workers, as assigned. Schedules, assigns or prioritizes workloads. Sets appropriate deadlines.

●        Performs other related duties as assigned or requested.

The university reserves the right to add or change duties at any time.

●        Bachelor’s Degree. Combined experience/education as substitute for minimum education.

●        3 years of administrative and/or secretarial support experience.

●        Valid CA driver's license required with a minimum of 2 years’ driving experience. Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System. A copy of DMV record will be required as a final condition of employment. For more information, please visit the policy website(opens in new window)

●       Experience in a facilities administrative support position.

●       Experience with moderate-to-complex conference room scheduling and/or calendaring for executive-level staff.

• Notice of Non-discrimination
• Employment Equity
• Read USC’s Clery Act Annual Security Report
• USC is a smoke-free environment
• Digital Accessibility

If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser: