Receptionist

We are looking for a friendly, professional, and well-presented Receptionist to join our team. As the first point of contact for our office, you will create a positive and welcoming experience for employees, visitors, and guests while ensuring the smooth day-to-day operation of the reception area. The ideal candidate will have excellent communication skills, a professional demeanor, and a positive, customer-focused attitude. Strong organisational skills, reliability, and the ability to provide exceptional front-desk support in a fast-paced office environment

• Welcome and assist visitors, interview candidates, contractors, suppliers, and guests.
• Manage the company switchboard and direct calls efficiently to the relevant departments.
• Respond professionally to emails and general enquiries.
• Maintain visitor sign-in records and reception documentation.
• Manage boardroom bookings, confirmations, cancellations, and meeting room readiness.
• Handle incoming and outgoing parcels and courier collections.

• Maintain a professional, organised, and welcoming reception area.
• Assist with office opening and closing procedures.
• Order and manage stationery and office supplies.
• Monitor consumables and liaise with relevant suppliers and stakeholders.
• Create and submit work orders for maintenance and facilities requirements.
• Assist with filing and administration, including fleet and fuel documentation.
• Update staff records and company contact lists as required.

• Assist with internal communications across the business using Microsoft Teams and other communication platforms.
• Prepare and distribute company announcements, birthday notices, staff updates, and office communications.
• Support employee engagement initiatives, events, and internal campaigns.
• Maintain communication channels and staff distribution lists.
• Act as a central point of contact for general employee queries and office-related communication.
• Help ensure information is communicated accurately and professionally across departments.

• Assist employees with general office-related queries.
• Coordinate weekly staff lunch orders and related administration.
• Support office events, staff initiatives, and employee engagement activities.
• Communicate effectively with employees, suppliers, and service providers.

• Ensure meeting rooms, kitchens, and common areas are prepared and maintained throughout the day.
• Report and coordinate resolution of maintenance issues.
• Assist in maintaining a safe, clean, and efficient office environment.

• Minimum Grade 12 (Matric).
  Minimum of 2 years' experience in a corporate or fast-paced office environment.
• Valid driver's License.
• Previous experience in a receptionist, front desk, or customer-facing administrative role.
• Excellent verbal and written communication skills, with a strong command of the English language.
• Strong organisational and multitasking abilities, with the ability to manage competing priorities effectively.
• Proficiency in Microsoft Office and Microsoft Teams.
• Professional, well-presented, and confident manner.
• A friendly, approachable, and customer-focused personality.
• Strong interpersonal skills with the ability to engage professionally with employees, visitors, suppliers, and stakeholders at all levels.
• Reliable, punctual, and able to work independently.
• Positive attitude with a strong commitment to delivering exceptional service.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High attention to detail and strong administrative capabilities.