Executive Administrative Assistant I (226 Days)

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Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Coordinate the department's day-to-day functions to meet the objectives of the area, department, and District while serving as the executive assistant to the Assistant Superintendent.

Technical Tools

Administrative AssistantAdministration & Office Support

Coordinate the department's day-to-day functions to meet the objectives of the area, department, and District while serving as the executive assistant to the Assistant Superintendent.
Serve as the liaison between the Assistant Superintendent and other departmental leadership, providing information and instruction relating to the department's daily operations.
Organize and maintain routine office work, provide work direction for clerical staff and make arrangements for appointments, conferences, interviews, and travel.
Perform administrative duties, including maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages, typing documents and correspondence, and ordering and maintaining supplies.
Initiate, track, and submit all departmental bi-weekly and monthly payroll records.
Generate requisitions for supplies and services as needed and assist with the budget preparation to meet District guidelines and goals, and maintain files on vendors, contracts, expenditures, payroll, and equipment distribution.
Ensure the proper processing of all district forms and adherence to District Policy.
Provide regular feedback to the Assistant Superintendent regarding the status of projects needs/concerns of department heads.
Foster a collaborative working and learning environment.
Engage in on site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels.

Accredited High School Diploma is required.
Five years' directly related administrative experience; advanced clerical training preferred.
Strong organizational, communication, and interpersonal skills required to achieve the goals of the position.
Proficient in computer skills, specifically with MS Windows, MS Office Professional, and Google Workspace applications.
Understanding of school and district organization, operations, policies, goals and objectives.
The ability to function independently and perform responsibilities with limited supervision and manage multiple priorities simultaneously.
Competency to communicate and interface effectively with a wide variety of district personnel and members of the community.

Watson Candidate Assistant is here to answer questions about working at Dallas ISD.