Office Manager

At Appodeal, we’re more than just a company—we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses!

We take pride in our cutting-edge product and our internationally dispersed team of talented professionals.

Here’s what we value, and what we hope you do too:

• Continuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers.
• Making an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry.
• Solving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors.
• Enjoying the Journey: We believe in having fun while working toward our goals.

• →Walk the building every morning before core hours against a documented checklist: every room, plus electrical, Wi-Fi and technology, plumbing, access and air conditioning.
• →Turn anything failing into a task for the handyman or a vendor ticket the same morning.
• →Keep the kitchen, bathrooms, gym and outdoor areas to our standard, with a little buffer on the items people notice straight away.

• Choose and manage the vendors the office works with: air conditioning, pool, landscaping, electrical, gate, security, cleaning and grounds.
• See every ticket through to a close: an owner, a date, someone on site for the visit, a check that the work was done well, and the invoice filed.
• Hold the relationship with the landlord for repairs and payments, and support a lease renewal or a possible office move.

• Own the state of the office equipment: screens and dashboards, the video portal, meeting-room AV, and access credentials.
• Work closely with the on-site handyman, who is hands-on with much of the technical setup and systems, while remaining the person who owns the overall picture.

• Send meal counts to the office chef on schedule and adjust them as the week changes.
• Order supplies for the kitchen, bathrooms, gym, laundry and printing, and keep stock ahead of demand.
• Choose office food suppliers and catering, including finding alternatives when the team's feedback points that way.

• Run the ground logistics for every visit: rooms, AV, meals through the day, arrivals and access.
• Get in touch with each visitor beforehand with the address, hotel options, timings and what to expect on site.
• Put the whole logistics plan in the calendars of the visitors.

• Plan the year ahead: birthdays, seasonal holidays and office decoration, Friendsgiving, Christmas and gift exchanges, with the lead times each of them needs.
• Organize team activities people actually want — wakeboarding, cooking classes, concerts and similar — and company volunteering, where employees give their time.
• Partner with the office managers in Poland and Barcelona on shared events and practices.

• Set up and run the office's own reporting, including a count of the issues that were not caught in time, produced automatically rather than by hand.
• Automate the repetitive coordination: reordering, reminders, vendor scheduling, equipment checks, and feedback between the team and the chef.
• Keep the office standard, vendor register and documentation up-to-date in Confluence.

• Track office spend, keep purchases within agreed limits, and flag where the office is overpaying.
• Act straight away in an emergency within an agreed limit, and route larger commitments through your manager.

• Three or more years in office management, facilities, executive support or hospitality, with direct experience running a site or a residence to a high standard.
• Evidence of having owned a place end to end — a vendor tracker or system you built, a budget you held, an event you ran from start to finish for senior people.
• Hospitality sense and exceptional attention to detail. You look at a catered table and see that it needs plates, napkins, serving spoons in each dish, drinks and ice, without anyone mentioning it.
• Real comfort with AI tools. Practical hands-on use of AI tools in office, facilities or executive-support work: which specific workflows you improved, what results it produced, and how you checked the output was right.
• Comfort working with numbers and dashboards. You can pull together spend and office data, check it, and explain simply what it shows to someone who has not looked at it.
• Follow-through without reminders. You close loops nobody is watching.
• Proactive planning in weeks and months, not days.
• Clear, warm communication, including with senior people, and good judgement about when not to interrupt.
• Fluent English, written and spoken.
• Confident with Google Workspace, Zoom, office dashboards, password managers, Atlassian (Jira and Confluence) and meeting tools such as Fellow — or able to pick them up quickly.
• Based in or willing to relocate to the Parkland area, and available for occasional evening and weekend work.

• A background in luxury hospitality or private-client service.
• Curiosity about automation and the basics of how software and scripts work.
• Russian, in addition to English. Not required; the office runs in English.
• Experience preparing a site for severe weather, or willingness to learn it.

Parkland, Florida -  on site in Parkland five days a week. No business travel.

A driver's licence and your own car are strongly preferred.