Administrative Coordinator

About Brown:

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. 

About the Opportunity:

At this dynamic cross-campus center, the Institute at Brown for Environment and Society (IBES), students and faculty conduct groundbreaking research and develop solutions to complex 21st-century climate and sustainability challenges. Work at IBES combines an understanding of the natural world and human dimensions because environmental stewardship, human rights, and economic well-being are inextricably linked.

Through our unique interdisciplinary approach, IBES cultivates actionable research outcomes, while equipping and empowering the change agents of tomorrow through our rigorous and diverse academic programs. IBES faculty, staff, and students play key roles in the global conversation about environmental issues – on campus, at the State House, in boardrooms, and at the United Nations. 

Responsibilities:

The IBES Administrative Coordinator provides high-level executive assistance to senior leadership, including the Director, while managing core departmental administrative functions. In supporting leadership, this role oversees complex calendar management, coordinates travel arrangements, prepares presentation materials, and processes expense reimbursements. 

The Coordinator handles general correspondence, greets visitors, procures supplies and equipment, manages office operations, including facility access and space, and maintains strict confidentiality of sensitive information. The position also drives meeting and event logistics, including agenda preparation, room bookings, catering, and note distribution, while directly supervising student workers and independently researching and resolving operational issues to optimize the senior leadership team’s time.

Qualifications:

Education and experience

• Associate's degree plus at least 3 years of administrative experience, or equivalent combination of skills and experience.
• Experience in a university setting, preferred.

Job Competencies

• Excellent communication skills
• Excellent analytical skills
• Excellent computer skills, including Microsoft and Google platforms
• Customer-focused, customer service oriented
• Excellent attention to detail
• Experience with event planning and scheduling
• Works independently and uses judgment and discretion
• Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity
• Excellent administrative and organizational skills 
• Initiative and ability to work independently and as a member of a team
• Ability to multitask and prioritize workload
• Proven record of supporting, respecting and valuing a diverse community.
• Team player who values diverse perspectives and fosters a supportive and inclusive team environment.
• Adapts to changing needs and priorities  

Salary Grade

8

Additional Information: 

A background check must be completed prior to employment..

Applicants are asked to include a resume and cover letter. 

This position is hybrid, requiring 4 days per week onsite. 

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.  

This position is not eligible for visa sponsorship.

If you have any questions you may contact employment@brown.edu.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.