Visitor Experience Administrative Assistant

Title: Visitor Experience Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $40,000.00 - $43,000.00

Pay Band: 3

Agency: Jamestown-Yorktown Foundation

Location: American Revolution Museum at Yorktown

Agency Website: jyfmuseums.org

Recruitment Type: General Public - G

Job Duties

The Visitor Experience Administrative Assistant provides administrative and operational support to the Director of Visitor Experience and the Interpretive Services Division at Jamestown Settlement and the American Revolution Museum at Yorktown. Primary responsibilities include:

- Develop, coordinate, and maintain monthly staff schedules for five living history areas, ensuring appropriate coverage for daily museum operations, special events, training, and other programmatic activities.
- Prepare and process wage payroll, review employee timekeeping and leave records, and maintain accurate payroll documentation in accordance with established policies and deadlines.
- Coordinate purchasing and procurement activities, including preparing purchase requests, processing purchasing card transactions, maintaining supporting documentation, and ensuring compliance with state and agency procedures.
- Monitor and track expenditures across multiple state and private funding sources, maintain budget reconciliation records, and assist with managing wage and operational spending.
- Provide general administrative support, including maintaining office supplies and records, coordinating deliveries and shipments, preparing program materials, and supporting meetings and special events.
- Assist with the collection, documentation, and secure transfer of cash donations in accordance with established financial procedures.
- Maintain accurate administrative, scheduling, payroll, and purchasing records in compliance with Commonwealth of Virginia records retention requirements.
- Perform other related duties as assigned to support the efficient operation of the Visitor Experience Division.

Minimum Qualifications

• Working knowledge of administrative/office management principles and practices.
• Working knowledge of Commonwealth of Virginia Cardinal Timekeeping system.
• Demonstrated experience with various methods of procurement such as eVa generated purchase orders, procurement policies and procedures, and Small Purchase Credit Cards
• Ability to work with all levels of professionals and the general public.
• Excellent oral and written skills.
• Demonstrated experience with Microsoft Office Programs

Additional Considerations

Demonstrated experience with developing staff schedules
Demonstrated experience in the area of procurement
Demonstrated experience using timekeeping systems

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Coy Mozingo

Phone: 757-253-4042

Email: careers@jyf.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 30 Oct 2026 Eastern Daylight Time
Applications close: 05 Nov 2026 Eastern Standard Time

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