Senior Administrative Assistant (In Office)

United States·Clevelandsenior

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Performs wide range of administrative support duties requiring broad experience,

Technical Tools

Administrative AssistantAdministration & Office Support

Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

Come join our Cleveland National Commercial Services team and start building your career in the title and escrow industry. You’ll provide essential day-to-day administrative support to the office, assisting with a wide variety of tasks and serving as a dependable resource for the team. This role is an entry point into the escrow and title industry, designed for someone who wants to learn the business from the ground up and build toward a future in operations. It's an ideal opportunity for someone who has curiosity, initiative, and a willingness to learn.

Responsibilities

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→Performs wide range of administrative support duties requiring broad experience, skill and knowledge of organization policies and practices
→Involved in issues of a confidential and sensitive nature
→Prepares and composes correspondence, reports, presentations, etc.
→Screens and routes telephone calls, and resolves a wide range of inquiries
→May screen and respond to e-mails, resolving issues and inquiries
→Schedules and maintains calendar of appointments, conference calls, meetings and travel itineraries. Coordinates related arrangements, gathers information, negotiates scheduling issues
→May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, reports issues to manager
→General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors
→Coordinating department meetings and events
→Other duties as assigned

Required Education, Experience, Certification/Licensure
- Requires HS diploma; some college preferred
- Typically 4-7 years administrative experience
Strong working knowledge of MS Office suite which includes word processing, spreadsheets, databases, graphics and/or desktop publishing applications
Naturally curious about the title industry with a desire to understand how and why processes work
Eager to learn, ask questions, and develop a broader understanding of the business
Interested in building a long-term career and developing toward future opportunities in operations
Collaborative and excited to learn from colleagues across escrow, title, and operation
Strong organizational skills with the ability to multi-task
Must be able to maintain professionalism and a positive attitude at all times
Handles sensitive information in a confidential manner
Excellent written and verbal communication skills
Strong grammar skills
Attention to detail
Problem solving and analytical skills

Pay Range: $24.42 - $32.56 Hourly

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

What We Offer

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By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.