NOC 12100 - Executive assistants

Job Summary Provide high-level administrative and strategic support to senior leaders, managing schedules, communications, and project follow-up. Maintain efficient office operations while handling confidential information with discretion. Number of Positions 3 Main Duties Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders. Prepare, edit, and format correspondence, presentations, reports, and meeting materials. Arrange domestic and international travel itineraries and handle related logistics and expense reconciliation. Screen and prioritize incoming inquiries, redirecting requests and following up on action items as required. Coordinate and support meetings and events, including agendas, minutes, venue setup, and technology needs. Maintain organized records and confidential files, ensuring information security and accessibility. Requirements Post-secondary diploma in office administration, business administration, or equivalent combination of education and experience. Minimum of two years experience providing executive-level administrative support. Proficiency with office software such as word processing, spreadsheets, presentation tools, and calendar systems. Strong written and verbal communication skills with attention to detail. Demonstrated ability to prioritize tasks, manage time effectively, and handle multiple competing demands. Ability to handle confidential information with discretion and maintain professional judgment. Required Skills Advanced calendar and schedule management Business correspondence and document preparation Travel coordination and expense reporting Meeting planning and minute-taking Organizational and time-management skills Discretion and confidentiality Benefits Benefits include competitive wages, supportive work environment, opportunities for growth, training support, and other employer-specific benefits depending on the position and location. Follow Us for More Job Updates Do follow us on our social media platforms for more job updates. Facebook | LinkedIn | Instagram About GTR Worldwide We are a Canadian immigration, recruitment, and settlement company based in Canada, with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment, education, immigration, recruitment, and settlement. At GTR Worldwide, we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed, prepared, and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada. Disclaimer The job postings published by GTR Worldwide on this website are for future openings. Postings may be based on occupations and jobs that are expected to be in demand in Canada. Due to the high volume of applications received, this website cannot guarantee that any position is still open or that employment will be offered to every applicant. GTR Worldwide is not responsible for wages, working conditions, workplace safety, or any other aspects of employment. Every candidate is responsible for conducting their own research about the organization and making informed decisions before accepting any position or offer. For your own safety and security, please do not share your banking information on this website. We do not post jobs that appear to discriminate against applicants on any protected basis. If you have any concerns, feel free to contact us by calling our number 1-855-477-9797, WhatsApp: +16476197975 or by email at hr@gtrworldwide.ca.