Administrative Assistant-QU551301

Education:

• High school diploma

Experience:

• Two years experience, preferably in a medical office or health care environment.
• Veteran preferred for Veteran’s Shelter positions.

Work Eligibility: Must be authorized to work in the U.S.

Work Location Requirement: Onsite

Schedule: 9:00am-5:30pm Monday-Friday

The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation.

• →Answer telephones and transfer calls to appropriate staff members.
• →Meet and greet new residents and visitors. 
• →Create and modify documents or enter data using Microsoft Office and other company software. 
• →Perform general clerical duties including photocopying, faxing, mailing, and filing. 
• →Maintain hard copy and electronic filing systems. 
• →Sign for and distribute UPS, FedEx, and DHL packages. 
• →Research, price, and recommend purchases of office furniture and supplies. 
• →Coordinate and maintain records for staff office space, phones, parking, and facility keys. 
• →Set up and coordinate meetings and conferences. 
• →Collect and maintain PC inventory. 
• →Support staff with assigned project-based work. 
• →Provide office orientation for new employees. 
• →Arrange accommodations and food services for facility visitors when assigned. 
• →Comply with attendance and timekeeping requirements and report regularly to work. 
• →Attend regularly scheduled staff meetings, supervision sessions, and training and development activities. 
• →Promote compliance with applicable laws, regulations, and agency policies.
• →Perform other job-related duties as assigned.