Executive Administrative Coordinator

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our team at Riley Hospital for Children. This role will work onsite, Monday – Friday, with flex hours between 7:00am – 6:00pm. 

This role provides high-level executive support to the Riley Hospital for Children’s President and Chief of Staff while serving as a key liaison across hospital leadership, the Riley Children's Foundation, and external stakeholders. The Executive Administrative Coordinator manages complex calendars, coordinates executive initiatives, facilitates donor and foundation-related activities, supports hospital engagement efforts, and oversees administrative and financial processes. This position requires a highly organized, proactive professional who can anticipate leadership needs, build strong relationships across multiple departments, and effectively manage competing priorities in a fast-paced executive environment. Experience supporting senior leaders, coordinating projects, managing stakeholder relationships, and working collaboratively across functions is highly valued. Nonprofit, foundation, donor relations, or executive support experience is a strong asset. 

Minimum Candidate Qualifications 

• Bachelor's degree or equivalent years of experience required.
• Requires 5-7+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Preferred experience with Board of Director document preparation / materials management for top level executives.
• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

Core Competencies

• Provides comprehensive administrative and technical support to executive leadership (EVP/SVP/President). 

• Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed. 

• Manages work with minimal guidance and direction. 

• Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc. 

• Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

• Serves as a key liaison across hospital leadership, the Riley Children's Foundation, and external stakeholders.
  
   

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care.  IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. 

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.