Executive Assistant

United States·Missionmid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Qualifications Bachelor’s Degree required or,

Technical Tools

Executive AssistantAdministration & Office Support

Qualifications

Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required

English & Spanish (written & spoken) is a requirement

Excellent Communicator verbally and in writing

Excellent organizational and time management skills

Strong written and verbal communication skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar

Computer literacy with the ability to learn new software programs quickly

Exceptional attention to detail and accuracy

Ability to multitask and prioritize tasks effectively

Strong problem-solving skills and ability to work independently
Bookkeeping experience

Familiarity with DocuSign and QuickBooks is a plus

Benefits

Competitive salary based on experience

Opportunities for professional growth and development

Medical, Dental and Vision

401k contributions after 12 months of service

Responsibilities

Provide high-level administrative support to the CEO

Manage and maintain the CEO's calendar, including scheduling meetings and appointments

Coordinate travel arrangements and itineraries for the CEO

Prepare and edit correspondence, communications, presentations, and other documents

Handle confidential information with discretion and maintain strict confidentiality

Conduct research and prepare reports or presentations as needed

Assist in organizing and coordinating company events or meetings

Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO

Perform general office duties such as filing, photocopying, and ordering supplies

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

** Must have three valid references from prior employers.

About IOC Company LLC:

We have a total dedication to safety, quality and productivity, which has led to our company's success. IOC Company, L.L.C. was founded in 2005 and is a family-owned Limited Liability Company located in South Texas. We are a heavy civil contractor who has performed in various markets. We are best known for transportation infrastructure projects. IOC Company, L.L.C. also produces sand, gravel, flex base (caliche) and other construction materials. We have built our reputation on our core values; PEOPLE, EXCELLENCE, PASSIONATE, INTEGRITY, OWNERSHIP.

IOC Company LLC. Is an Equal Opportunity Employer and a Drug Free Workplace.